Executive Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee and organize calendars and schedules for both internal and external stakeholders on behalf of the executive.

• Arrange travel logistics for the executive, including flight and hotel bookings, as well as other requirements such as VISA and transportation.

• Monitor and submit expenses for reimbursement or payment requests while adhering to monthly deadlines.

• Coordinate both virtual and in-person meetings and small events (internal and external); collaborate with designated teams for larger events; manage travel arrangements using the firm’s dedicated agents and travel tool; and independently handle multiple calendars.

• Record and submit the executive's worked hours while meeting weekly deadlines.

• Assist in the client engagement management process, which includes tracking and reporting time and expenses as necessary; generating reports; maintaining accurate client and contact information; and playing a crucial role in the billing process.

• Utilize the firm’s branding standards to create and format letters, proposals, presentations, and reports using various Microsoft tools.

⛳️ Requirements

• The candidate must hold at least a Bachelor's/College Degree in any field (candidates with a Vocational Degree or equivalent are also welcome).

• A minimum of 2 years of experience in Executive Assistance/Admin Assistance or a related role is preferred, though not mandatory.

• Proficiency in MS Office (Outlook, Excel, Word, and PowerPoint) is required.

• Above-average English communication skills, both written and verbal, are essential.

• Must have a working knowledge of various web-based tools.

• Ability to manage multiple executives, priorities, and deadlines effectively.

🏝️ Benefits

• Continuous learning: You’ll cultivate the mindset and skills needed to navigate future challenges.

• Success, as defined by you: We offer the tools and flexibility necessary for you to make a meaningful impact in your own way.

• Transformative leadership: We provide insights, coaching, and the confidence needed to become the leader the world requires.

• Diverse and inclusive culture: You’ll be welcomed for who you are and empowered to use your voice to help others discover theirs.