Executive Assistant

This is a fully remote position, open to applicants in Poland.

📋 Description

• Manage the founder's calendar, including inbox triage, payments scheduling, tool and subscription administration, travel arrangements, and meeting preparation and follow-ups.

• Coordinate calendar and scheduling across CET, US, and China time zones.

• Oversee the payments calendar to ensure contractors and team members are compensated on the 1st and 15th of each month.

• Administer tools, including subscriptions, credits, seating arrangements, and access requests.

• Perform inbox triage by drafting replies, following up on signatures, and managing open tasks.

• Prepare for meetings and ensure proper follow-through.

• Handle personal administration to maintain the boundary between the company and the founder's personal life.

• Maintain an up-to-date 'open loops' list that is consistently accurate.

⛳️ Requirements

• A minimum of 4 years’ experience as an Executive Assistant or in a similar supportive role, with at least some experience directly assisting a principal (founder, CEO, managing partner).

• Experience in both structured environments (corporate, consulting, banking) and dynamic, fast-paced settings.

• Strong direct communication skills.

• Excellent written English proficiency (C1+); knowledge of Polish is advantageous but not mandatory.

• Comfortable working with numbers, including reading invoices, identifying discrepancies, and maintaining an accurate simple ledger.

• Availability during CET business hours, with flexibility for occasional evening communications during peak periods (Q4).

🏝️ Benefits

• Performance-based bonuses.

• 13th-month salary.

• Opportunity to work from home.

• Flexible working hours.

• Paid travel expenses.

• B2B contract with the possibility of transitioning to full-time employment.