Executive Assistant

This is a fully remote position, open to applicants in Texas.

📋 Description

• Meet monthly billing and accounting deadlines while ensuring timely billing for partners.

• Engage in outbound communication through phone, online chat, and email with various stakeholders.

• Coordinate state test site rentals with external vendors.

• Oversee billing and cost management related to state testing.

• Organize travel arrangements for school staff, including hotel bookings, car rentals, and conference registrations.

• Provide staff with information and training on individual expense reporting procedures.

• Supervise, train, and support administrative assistants reporting to the office.

• Manage the daily operations of the office team.

• Collaborate with PVS Teams to ensure accurate and timely data entry into various school and district information systems.

• Develop and update Standard Operating Procedures for schools.

• Responsible for the management of the school phone system.

• Handle mail and voicemail received in the office.

• Maintain and revise the Office Emergency Plan.

• Support the School Leadership Team with daily tasks and projects as needed.

• Assist families and school stakeholders with inquiries both in the office and over the phone.

⛳️ Requirements

• Preferred: Associate degree or higher.

• Strong aptitude for accuracy in reporting.

• Familiarity with state and reporting systems.

• Understanding of all aspects of billing, payment processing, and general accounting.

• Essential proficiency in Microsoft Office tools and web-based applications.

• Intermediate or higher skill level in MS Excel.

• Proficient in Google Applications (Mail, Calendar, Drive, Chat, Documents, etc.).

• Capability to multitask in a fast-paced environment.

• Ability to uphold privacy and confidentiality (FERPA compliance).

• Strong interpersonal skills and meticulous attention to detail.

• Excellent oral and written communication abilities.

• Customer-focused approach to service.

• High level of adaptability and flexibility.

• Proven ability to excel in a fast-paced team setting.

• Experience in K-12 education and/or state educational reporting is an advantage.

• Preferred: familiarity with computer-based information systems.

• Required travel and attendance at in-person events, including State Testing, throughout the school year as determined by the school.

🏝️ Benefits

• Flexibility to work from home and the Houston office as required.

• Opportunity to assist the leadership team with various administrative tasks.