Executive Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee calendars, managing both internal and external commitments; ensure adherence to schedules and proactively resolve meeting conflicts to optimize time management.

• Gather data and generate various regular and ad hoc reports for management review and decision-making; conduct data review, research, and/or entry in multiple systems to support relevant functional areas.

• Act as the primary point of contact for operational functional areas and other internal departments to address, resolve, and/or escalate inquiries and issues.

• Prioritize and monitor incoming communications for assigned executives, including meeting and information requests.

• Provide administrative assistance to a team of 3-4 executives, including coordinating travel arrangements and itineraries; supporting employee onboarding and offboarding processes; preparing and submitting expense reports; managing logistics for meetings and special events; and assisting with company events and team retreats.

• Help the team implement AI-driven workflows and tools to boost efficiency; assist with AI-related initiatives and projects as required.

⛳️ Requirements

• A minimum of 6 years of relevant work experience, with at least 3 years of direct experience as an executive administrative assistant.

• Willingness to work across various time zones and/or non-traditional hours when necessary.

• Demonstrated adaptability and a strong eagerness to learn new technologies, including emerging AI tools and platforms.

• Ideally situated in the Central or Eastern Time Zone, with a comfort level for occasionally adjusting hours to accommodate executives in different regions.

• Comprehensive understanding of executive team operations.

• Ability to manage intricate calendars and negotiate scheduling among multiple executives.

• Exceptional verbal and written communication skills.

• Strong organizational and time-management abilities; keen attention to detail and adept problem-solving skills.

• Strong instinct for maintaining discretion and confidentiality.

• Hands-on experience with Google Suite is preferred.

• Familiarity with AI-powered tools (e.g., Claude, Gemini, Chat) to streamline administrative tasks and enhance productivity.

🏝️ Benefits

• Flexible work schedules and remote work options are available for many positions.

• Health, dental, and vision insurance coverage up to 80% for employees, dependents, and domestic partners.

• Comprehensive time-off plan offering 21 days of PTO in the first year.

• Two paid volunteer days and 11 paid holidays.

• 12 weeks of paid parental leave for all new parents.

• Six weeks of paid sabbatical after six years of service.

• Educational Assistant Program and Clinical Employee Reimbursement Program.

• 401(k) plan with up to 4% matching.

• Stock options.

• And much more!