Executive Assistant Associate – Operations & Project Management

This is a fully remote position, open to applicants in Brazil.

📋 Description

• Assist the Founder & CEO with everyday operations.

• Serve as a “functioning memory” for the CEO.

• Enhance the quality of written communications.

• Take ownership of essential operational processes and oversee communication systems.

• Aid in the implementation of tools and standard operating procedures (SOPs) to support the leadership team.

• Manage emails and communication in accordance with established guidelines.

• Organize client communications and logistics for meetings.

• Ensure data integrity by maintaining the CRM system.

• Arrange personal documents and handle personal tasks.

• Document SOPs and continuously refine workflows.

⛳️ Requirements

• Over 3 years of experience in supporting senior executives in roles such as EA, Operations Coordinator, or a similar position.

• Outstanding written communication skills — must demonstrate stronger writing abilities than the executive.

• Proven capability to adhere to and replicate structured formats.

• Strong organizational and execution abilities.

• Comfortable serving as a “memory system” for a dynamic CEO.

• Excellent organizational instincts and follow-through skills.

• Solid understanding of U.S. business culture and communication styles.

• Proficient in working with systems and SOPs (Standard Operating Procedures).

• Ability to anticipate needs and provide context-aware assistance.

• Capable of handling confidential and sensitive information with discretion.

• Technologically adept and able to adapt to changing systems and tools.

• Thrives in environments that demand high accountability and clarity.

• Technical Requirements: Reliable high-speed internet connection and a modern home office setup.

🏝️ Benefits

• Gain international experience.

• Enjoy the flexibility of remote work from any location.

• Be part of a supportive and collaborative team atmosphere.

• Access learning and development opportunities.

• Potential for performance-based bonuses.

• Paid time off (PTO).

• Health maintenance organization (HMO) coverage after 3 months.