Executive Assistant – Alliances Executive Support

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee and strategically enhance intricate calendars spanning various time zones, which includes both domestic and international schedules, agenda preparation, and aligning executive time with business priorities.

• Manage external contacts and swiftly identify key stakeholders, proactively recognizing their significance to the business while maintaining effective communication and relationships.

• Exhibit a high degree of professionalism when addressing sensitive matters, employing sound judgment, discretion, and confidentiality.

• Anticipate the needs of executives and proactively coordinate the relevant stakeholders and resources to facilitate informed decision-making.

• Oversee special projects and work collaboratively with cross-functional stakeholders on initiatives that demand diplomacy, flexibility, and strong execution.

• Complete essential deliverables and special assignments by setting objectives, prioritizing tasks, managing timelines, fostering alignment, monitoring progress, and adjusting plans as necessary.

• Attend meetings, prepare agendas, document meeting notes, track action items, and ensure accountability for follow-through.

• Guarantee that executive priorities are effectively communicated and coordinated among administrative staff supporting critical cross-functional partners.

• Collaborate closely with executives, business partners, and executive assistants to organize meetings, events, and cross-functional initiatives.

• Propel the executive operating rhythm, which encompasses leadership meetings, Quarterly Business Reviews (QBRs), planning cycles, staff meetings, offsites, all-hands meetings, and executive communications.

• Organize agendas, presentation materials, and logistics for senior leadership meetings and executive events.

• Plan and manage large-scale, multi-day offsites, including venue selection, contract negotiations, vendor management, room block coordination, travel logistics, transportation, catering, team-building activities, and budget management.

• Tackle complex issues by determining root causes, building consensus, and driving timely resolutions.

• Establish and maintain trusted relationships with senior leaders, partner organizations, customers, and executive assistants to foster collaboration and accelerate execution.

• Consistently hold yourself and others accountable for commitments and deliverables.

• Continuously identify opportunities to enhance executive operations, streamline processes, leverage automation, and improve organizational effectiveness.

• Perform additional duties as assigned.

⛳️ Requirements

• 5–7 years of experience in executive support, including several years assisting Vice President-level executives or higher.

• Proven capability to independently manage projects from initiation to completion with minimal supervision.

• Experience supporting executives within Sales, Alliances, Partnerships, Revenue, or other Go-to-Market organizations is preferred.

• Familiarity with technology partner ecosystems is an advantage.

• Exceptional organizational skills with a keen attention to detail, capable of managing multiple priorities in a fast-paced, time-sensitive environment.

• Strong executive presence and the ability to foster trusted relationships with senior leaders and cross-functional stakeholders.

• Bachelor's degree is preferred.

• Experience with collaboration and productivity platforms such as G-suite (Google) Workspace, Slack, Zoom, and Navan is preferred.

• Excellent written and verbal communication skills.

• Demonstrated ownership, accountability, sound judgment, and a history of delivering results in a dynamic environment.

• Regular interaction with executive-level leadership is required.

• A passion for supporting high-performing teams with a proactive, service-oriented mindset, understanding the value of every second.

• Proven experience using AI-powered tools to enhance productivity, automate administrative workflows, prepare executive communications and presentations, generate meeting summaries, and improve operational efficiency.

🏝️ Benefits

• Market leader in compensation and equity awards.

• Comprehensive physical and mental wellness programs.

• Competitive vacation and holidays for recharging.

• Paid parental and adoption leaves.

• Professional development opportunities for all employees, regardless of level or role.

• Employee Networks, geographic neighborhood groups, and volunteer opportunities to foster connections.

• Vibrant office culture with world-class amenities.

• Great Place to Work Certified™ globally.