Executive Assistant – Law Firm

This is a fully remote position, open to applicants in Mexico.

📋 Description

• Oversee the Owner's calendar, meetings, priorities, and daily operations.

• Create agendas, meeting notes, reports, and follow-up action items.

• Organize digital files, project documentation, and shared resources efficiently.

• Assist with scheduling and coordination among various departments.

• Help track operational KPIs, case pipeline metrics, and departmental initiatives.

• Contribute to audits of case files, intake processes, and internal compliance protocols.

• Facilitate communication between consulting clients, attorneys, and internal teams.

• Aid in vendor coordination and operational follow-up tasks.

• Oversee operational projects, SOP updates, technology implementations, and training programs.

• Monitor deadlines and ensure timely completion of assigned tasks.

• Assist in the preparation of training materials, documentation, and internal resources.

• Identify opportunities for enhancing workflows and operational efficiency.

• Compose professional emails, internal communications, and executive correspondence.

• Coordinate communication among leadership, attorneys, paralegals, intake specialists, and administrative staff.

• Uphold confidentiality while managing sensitive legal and operational information.

• Promote effective collaboration across departments.

⛳️ Requirements

• A minimum of 3+ years of experience supporting executives in a U.S. law firm or professional services setting.

• Required experience in U.S. Personal Injury law; Georgia Personal Injury experience is advantageous.

• Advanced English proficiency (C1 or higher) with exceptional written and verbal communication skills.

• Excellent organizational and time management skills.

• Strong attention to detail and capability to manage multiple priorities simultaneously.

• High degree of professionalism, discretion, and emotional intelligence.

• Effective problem-solving abilities and a proactive approach.

• Comfortable working independently in a fully remote setting.

• Must be available to work during U.S. Eastern Time (EST) business hours.

🏝️ Benefits

• Fully remote position.

• Competitive monthly salary in USD.

• Opportunity to work directly with executive leadership.

• High-impact role with significant responsibility and autonomy.

• Collaborative and supportive legal team environment.

• Long-term career advancement opportunities within a growing U.S. Personal Injury law firm.