Executive Assistant – Accounting Background

This is a fully remote position, open to applicants in Canada.

📋 Description

• Provide direct assistance to the CEO of the Company.

• Oversee the CEO’s calendar, arranging meetings, schedules, and prioritizing time-sensitive tasks.

• Aid in travel arrangements, including planning, bookings, and logistical support.

• Monitor project progress and follow up on crucial company priorities and deadlines.

• Facilitate communication and coordination between the CEO and internal teams.

• Offer general administrative support for everyday operations.

• Conduct daily imports of production data.

• Perform regular data audits across various companies.

• Accurately enter and maintain customer orders.

• Track freight and deliveries while keeping records updated.

• Prepare and manage expense reports for the CEO and other team members.

• Ensure the accuracy, completeness, and currency of company data.

• Provide backup assistance for accounts payable data entry, vendor statement reconciliation, bank reconciliation, financial data review, discrepancy identification, and basic accounting/bookkeeping tasks as required.

⛳️ Requirements

• Bachelor’s degree in Accounting, Accountancy, or a related discipline.

• Minimum of 2–3 years of experience as an Executive Assistant directly supporting a CEO, President, Owner, or senior executive.

• Experience in supporting leadership within a company that has at least 15 employees.

• Prior experience managing accounting, bookkeeping, financial data, or administrative finance responsibilities.

• Strong organizational and time-management abilities.

• Excellent attention to detail and precision.

• Comfortable working with spreadsheets, financial information, and business records.

• Strong communication and follow-up skills.

• Capability to manage confidential information with professionalism.

• Proficient in Microsoft Office or Google Workspace, especially Excel or Google Sheets.

• Ability to work independently, juggle competing priorities, and meet deadlines.

• Enthusiasm for learning about the company’s operations and taking on additional responsibilities over time.

• Windows 11 Home/Pro required.

• i5 or Ryzen 5 processor or better.

• 16GB RAM required.

🏝️ Benefits

• Remote work opportunities.

• Provision of dual screens, a noise-cancelling headset, and a camera as necessary technical setup accessories.