Executive and Admin Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Conduct daily and weekly checks to ensure that automations and data imports are functioning properly; record and highlight any discrepancies.

• Implement routine updates to website content (basic copy-paste tasks; custom PHP/HTML backend — no coding required).

• Monitor and manage stock levels of marketing materials across warehouse and office locations via phone and email.

• Act as a communication intermediary — coordinating with internal team members on behalf of the owner and conveying any matters that require his attention.

• Execute general administrative responsibilities as assigned (Google Workspace — Docs, Sheets, Gmail).

• Oversee the general company inbox (info@) — organizing, forwarding messages to appropriate departments, and providing holding or clarification responses as trust builds.

• Serve as the initial point of contact for incoming inquiries, differentiating between buy-side and sell-side contacts and directing them accordingly (as trust develops).

• Assist with calendar management for the owner (as trust develops).

⛳️ Requirements

• Exceptional attention to detail — this position emphasizes consistency and thoroughness.

• Ability to work independently with minimal supervision.

• Tech-savvy; familiar with Google Workspace and eager to learn new tools.

• Basic understanding of HTML is advantageous (not mandatory, but useful).

• Proficient written English for professional email communication.

• Dependable availability during EST business hours (approximately starting at 9am).

• Long-term perspective — the owner prioritizes loyalty and stability over short-term engagements.

• Experience supporting a senior executive or business owner (Nice to Have).

• Familiarity with AI tools or automation workflows (such as Zapier, Make, etc.) (Nice to Have).

• Previous experience in e-commerce, wholesale, or import/export settings (Nice to Have).

🏝️ Benefits

• 100% REMOTE

• $50 birthday bonus

• $200 testimonial bonus

• $500 entry monthly raffle

• NO TRACKER. NO PROBLEM