EMEA Payroll Specialist

This is a fully remote position, open to applicants in Romania.

📋 Description

• Oversee the complete payroll processing cycle for various EMEA payrolls, which includes preparation, processing, post-payroll activities, and tax submissions, in collaboration with the outsourced payroll provider.

• Preserve the payroll processing system and records by collecting, calculating, and entering data accurately.

• Analyze data feeds from the HR system, ensuring that fixed data modifications are implemented in the payroll system and that the data remains consistent across both systems.

• Collaborate closely with the payroll vendor and other external parties to facilitate a seamless monthly payroll process.

• Generate payroll and benefits reports for the HR and Finance departments.

• Update the internal Payroll Procedures manual, documenting any process changes and new procedures.

• Address complex payroll inquiries from various departments and employees, escalating issues when necessary.

• Propose ongoing process enhancements to improve service quality and reduce payroll costs.

• Ensure adherence to compliance and control standards while coordinating the production of all external compliance reports and deliverables.

• Prepare necessary reports and/or payments to government agencies, insurance firms, or other organizations.

• Guarantee that all ERS/EES Pension contributions are calculated, submitted, and reported to the relevant investment funds promptly and accurately.

• Assist with internal and external audit requests as required.

• Collaborate with HR and HPBPs to resolve payroll-related issues, employee benefits in kind, irregular payments, and inquiries from employees or vendors.

• Ensure that all employee-related issues are addressed appropriately or escalated via HR when relevant, particularly regarding sickness and absence records necessary for payroll compliance.

• Stay informed about all pertinent local regulations affecting payroll.

• Aid Accountants with the monthly cash forecast and analysis of monthly variances compared to the Actual/Forecast for the EMEA Payroll Controller.

• Report to the leader of the EMEA Central and overseas Payroll Team.

• Possess a solid understanding of EMEA payroll compliance, including payroll laws and regulations for each country within the region.

• Keep updated on the rules and regulations governing the EMEA region by attending workshops and events as necessary.

⛳️ Requirements

• Fluent in Romanian and English.

• At least 3 years of payroll experience.

• Extensive knowledge of payroll and benefits across international payrolls.

• Experience working with outsourced payroll providers and managing aspects of the payroll process in line with local compliance requirements.

• In-depth technical payroll expertise.

• Proven ability to enhance processes and controls.

• Experience collaborating with payroll systems and HR business partners.

• Adaptability to a highly sales-driven and fast-paced environment.

• Background in a software company, preferably a global organization.

• Experience as part of a global Finance organization supporting international actions and initiatives.

• Proven track record of working cross-functionally with HR on improvements and enhancements.

• Familiarity with SAP HRIS, ADP Streamline, and IQHR.

🏝️ Benefits

• Sophos operates a remote-first work model, making remote work the primary option for most employees.

• Employee-led diversity and inclusion networks that foster community building and provide education and advocacy.

• Annual charity and fundraising initiatives, along with volunteer days for employees to support local communities.

• Global employee sustainability initiatives aimed at reducing our environmental footprint.

• Global fitness and trivia competitions to keep our bodies and minds active.

• Global wellbeing days for employees to relax and recharge.

• Monthly wellbeing webinars and training sessions to promote employee health and wellbeing.