Editorial Operations Specialist

This is a fully remote position, open to applicants in Iowa.

📋 Description

• Assist in managing contracts and compensation for a network of independent contractors.

• Supervise contracts and tax documentation for various digital and print brands and divisions.

• Act as the primary point of contact for tracking 1099 contractor compliance in collaboration with HR and compliance teams.

• Collaborate closely with the legal team to process contract modifications and create new contracts under the direction of the department manager when necessary.

• Lead the onboarding processes and facilitate documentation.

• Accurately input data to ensure a seamless setup for freelancer payments.

• Process payments for freelancer invoices.

• Maintain regular communication with editorial team members and freelancers to guarantee accurate contract processing and accrual tracking.

• Efficiently assess issues presented to Editorial Operations regarding compliance, contracts, and compensation; determine if issues can be resolved independently or need escalation to the department manager.

• Potentially upload images for current titles into Assets, including the addition of required metadata.

• Create and monitor all Releases linked to SOWs and/or specific publication stories to ensure complete Asset rights.

• Provide support to editors and designers for magazines published within People Inc.'s digital and print departments.

• Undertake special projects and assignments as requested by editors, designers, and the Senior Editorial Operations Manager.

⛳️ Requirements

• Outstanding troubleshooting, organizational, and communication abilities.

• Strong attention to detail.

• Familiarity with Salesforce, Airtable, Agiloft, and Adobe Sign is an advantage.

• Proficient in MS Office and Google Docs.

• Prior experience with online publishing (such as content creation and curation) is preferred.

• Proactive and adaptable team player with a sense of humor and entrepreneurial spirit, able to quickly adjust priorities as needed and take ownership in a dynamic and fast-paced environment.

🏝️ Benefits

• Medical, dental, vision, and prescription drug coverage.

• Unlimited paid time off (PTO).

• Adoption or surrogate assistance.

• Donation matching.

• Tuition reimbursement.

• Basic life insurance.

• Basic accidental death & dismemberment coverage.

• Supplemental life insurance.

• Supplemental accident insurance.

• Commuter benefits.

• Short-term and long-term disability coverage.

• Health savings and flexible spending accounts.

• Family care benefits.

• Generous 401K savings plan with a company match program.

• 10-12 paid holidays annually.

• Generous paid parental leave for birthing and non-birthing parents.

• Voluntary benefits including pet insurance, accident, critical and hospital indemnity health insurance coverage, life and disability insurance.