Director of Finance

This is a fully remote position, open to applicants in New York.

📋 Description

• Oversee the finance and accounting department.

• Daily maintenance and updating of forecast documents, reflecting changes in revenue and costs.

• Record journal entries related to revenue and expense amortization.

• Monitor intercompany expenses and conduct month-end reconciliations.

• Revise budgets with actual figures at month-end and provide reports to management.

• Assist in the development of financial models, break-even analyses, and investor reporting.

• Keep the Salaries and Benefits budget updated in response to personnel changes.

• Adjust the budget to reflect all operational modifications.

• Maintain budget and reconciliation processes across each business sector.

• Conduct monthly bank account reconciliations as part of the core bookkeeping cycle, entering data into QuickBooks to ensure precise financial statements.

• Manage relationships with banking institutions (Chase).

• Provide management with month-end bank balance reports.

• Oversee the complete accounts receivable process, including generating invoices from SOWs, establishing recurring billing, and cross-referencing forecasts to prevent missed invoicing.

• Track aging receivables and handle collections communications at least bi-weekly.

• Conduct financial reporting, analysis, and adjustments (statement requests, internal reporting, amortization of sales as required).

• Reconcile bank accounts and credit cards.

• Manage the entire vendor payment cycle, including W-9 collection and appropriate expense allocation.

• Handle expense management (AMEX credit card statements, distribute for reconciliation, categorize expenses, and follow up with cardholders as necessary).

• Coordinate and process wire payments for freelancers, categorize vendor fees, and maintain records in QuickBooks.

• Prepare and distribute annual 1099 forms for vendors and freelancers.

• Collect and maintain W-9 forms and tax filing information for payees.

• Calculate and report monthly commissions owed to employees.

• Communicate commission reports to the respective recipients.

⛳️ Requirements

• A minimum of 5 years of experience in Accounting & Finance.

• Proficiency in QuickBooks, Excel/Google Sheets, Bill.com, and Ramp.

• Familiarity with platforms such as Stripe, Deel, and external procurement systems (Ariba, Coupa, Oracle).

• Strong grasp of accrual accounting, balance sheet reconciliation, and preparation of financial statements.

• Degree in Accounting, Finance, Economics, or a related field.

• Advanced knowledge of 1099 compliance and IRS regulations.

• Excellent analytical skills with the capability to identify discrepancies and devise solutions.

• Outstanding communication and organizational abilities.

• Capacity to manage multiple tasks and prioritize deadlines in a fast-paced setting.

🏝️ Benefits

• Health insurance

• Retirement plans

• Paid time off

• Flexible work arrangements

• Professional development