Digital Management & Operations Coordinator

This is a fully remote position, open to applicants in Costa Rica.

📋 Description

• Oversee and structure the CEO’s email correspondence and communications

• Identify and highlight urgent emails while assisting in prioritizing responses

• Manage calendars, schedule meetings, set reminders, and conduct follow-ups

• Facilitate the progression of projects and tasks from pending to completion

• Compile notes, summaries, and operational follow-up documents

• Research and identify nationwide vendors, such as: Steel suppliers, Erection crews, Specialty construction vendors

• Collect and organize vendor details, including: Contact information, Pricing, Service areas, Availability

• Maintain searchable databases and spreadsheets for vendor information

• Follow up with vendors to acquire any outstanding information

• Update and manage product listings on WordPress

• Upload and arrange product photos and images from projects

• Utilize Adobe Photoshop or comparable tools to resize and optimize images for online use

• Assist in revising product descriptions and website content

• Help ensure product pages are visually organized and accurate

• Organize project photos and video assets from construction endeavors

• Create basic marketing videos for social media and website usage utilizing existing content

• Maintain orderly media libraries and digital assets

• Collaborate with leadership on marketing priorities and timelines

• Manage deliveries, scheduling, and logistics tasks

• Assist in tracking materials, shipments, and operational schedules

• Support internal reporting and other operational administrative functions

• Aid in daily operational problem-solving and coordination

• Perform data entry and manage documentation

• Organize digital files and internal systems

• Handle routine administrative tasks

• Provide support as necessary to ensure efficient operational processes

⛳️ Requirements

• Prior experience in: Executive support

• Operations coordination

• Administrative support

• Vendor coordination

• Project coordination

• Strong organizational and multitasking skills

• Excellent written and verbal communication abilities in English

• Comfortable conducting vendor research and making professional outbound calls

• Experience with updates to WordPress websites

• Familiarity with Adobe Photoshop, Canva, or similar design applications

• Basic video editing skills for marketing or social media content

• Strong capabilities in spreadsheet and data organization

• Ability to work autonomously and manage several shifting priorities

• Resourceful, proactive, and solution-focused approach

• Nice to Have

• Experience in supporting executives or business owners

• Background in construction, logistics, or vendor management

• Proficient in Excel or Google Sheets

• Experience managing operational workflows in fast-paced environments

• Familiarity with organizing marketing content and managing digital assets

🏝️ Benefits

• Opportunity for professional growth and development

• Dynamic work environment

• Collaborative team culture

• Competitive salary and benefits package