Digital Management & Operations Coordinator

This is a fully remote position, open to applicants in Colombia.

📋 Description

• Oversee and streamline the CEO’s inbox and communications.

• Highlight urgent emails and aid in prioritizing responses.

• Manage calendars, schedule meetings, set reminders, and follow up accordingly.

• Facilitate the transition of projects and tasks from pending to completed status.

• Compile notes, summaries, and operational follow-up documents.

• Research and locate vendors across the nation, including steel suppliers, erection crews, and specialty construction vendors.

• Collect and organize vendor details such as contact information, pricing, service areas, and availability.

• Maintain searchable databases and spreadsheets for vendors.

• Follow up with vendors to gather any missing information.

• Update and manage product listings on WordPress.

• Upload and categorize product images and project photos.

• Utilize Adobe Photoshop or similar tools to resize and optimize images for web use.

• Assist in refreshing product descriptions and website content.

• Help ensure product pages are visually organized and accurate.

• Organize project photos and video assets related to construction builds.

• Create simple marketing videos for social media and website utilization using existing materials.

• Maintain orderly media libraries and digital assets.

• Collaborate with leadership on marketing priorities and timelines.

• Coordinate deliveries, scheduling, and logistics tasks.

• Assist in tracking materials, shipments, and operational schedules.

• Support internal reporting and administrative operational tasks.

• Aid in daily operational problem-solving and coordination.

• Conduct data entry and manage documentation.

• Organize digital files and internal systems.

• Execute recurring administrative tasks.

• Provide support as needed to ensure efficient operations.

⛳️ Requirements

• Prior experience in executive support.

• Proven track record in operations coordination.

• Background in administrative support.

• Experience in vendor coordination.

• Familiarity with project coordination.

• Strong organizational skills and ability to multitask effectively.

• Excellent written and verbal communication skills in English.

• Comfortable with vendor research and making professional outbound calls.

• Experience in updating WordPress websites.

• Proficient in Adobe Photoshop, Canva, or similar design tools.

• Basic video editing skills for marketing or social media content.

• Strong skills in spreadsheet management and data organization.

• Ability to work independently while managing multiple priorities.

• Resourceful, proactive, and solutions-oriented attitude.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Opportunities for professional development and growth.

• Flexible work environment.

• Comprehensive health and wellness benefits.

• Supportive and collaborative team culture.