Corporate Governance Specialist – Proxy

This is a fully remote position, open to applicants in Minnesota.

📋 Description

• Oversee corporate governance initiatives for clients in the public sector, including the organization of annual and special shareholder meetings, proxy-related tasks, and relevant communications.

• Maintain detailed project plans, schedules, checklists, client documentation, approvals, and supporting materials.

• Assist in the preparation, review, and distribution of proxy documents, meeting notifications, ballots, scripts, reports, and other governance-related deliverables.

• Collaborate with clients, legal counsel, printers, filing agents, transfer agency teams, proxy partners, and various service providers.

• Facilitate regulatory filing processes for SEC and exchange-related submissions.

• Provide daily client assistance by addressing inquiries, researching issues, documenting decisions, and communicating updates, risks, and next steps.

• Monitor voting and meeting readiness activities, support both preliminary and final reporting, and resolve discrepancies.

• Conduct quality-control assessments of names, dates, record dates, meeting specifics, security details, and other vital information.

• Recognize and escalate issues related to timing, data, compliance, or execution risks.

• Collaborate across Issuer Direct, Transfer Agency, Proxy, Compliance, Legal, Sales, and Client Services departments.

• Maintain procedures, templates, and process documentation while suggesting improvements to existing processes.

• Safeguard confidential information pertaining to clients, shareholders, and transactions.

• Assist with client onboarding, cross-training, and other team priorities as assigned.

⛳️ Requirements

• A minimum of 2 years of experience in corporate governance, proxy services, issuer services, securities operations, legal or corporate secretarial support, investor relations, compliance, or a similar client-service environment.

• A solid understanding of public-company governance and shareholder meeting procedures; familiarity with SEC proxy regulations, exchange requirements, and transfer agency concepts is advantageous.

• Proven experience in managing deadline-driven projects involving multiple internal and external stakeholders.

• Strong attention to detail with the capability to review documents, data, and instructions for accuracy and completeness.

• Excellent written and verbal communication skills, demonstrating professionalism.

• Ability to prioritize competing tasks, keep accurate records, and adhere to fixed regulatory and client deadlines.

• Good judgment with the ability to identify risks, maintain confidentiality, and escalate issues as necessary.

• Proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.

• Experience with governance, proxy, filing, CRM, or workflow platforms is preferred.

• Familiarity with proxy voting platforms such as Broadridge and Mediant is a plus.

• A bachelor's degree in business, finance, legal studies, communications, or a related field is preferred, or equivalent relevant experience.

• Successful completion of pre-employment screening checks is required.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Comprehensive health, dental, and vision insurance plans.

• Retirement savings plan with company matching contributions.

• Opportunities for professional development and career advancement.

• Flexible work arrangements to support work-life balance.