Conveyancing Assistant – Queensland Conveyancing

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Assist in handling both residential and commercial conveyancing matters from the initial file opening through to settlement.

• Draft legal correspondence, transfer documents, settlement paperwork, and other relevant documentation.

• Initiate and maintain electronic files while ensuring precise record keeping.

• Track key dates, settlement timelines, and contractual milestones.

• Keep organized and current file notes.

• Prepare settlement statements along with necessary supporting documentation.

• Establish and manage PEXA workspaces.

• Coordinate settlements with solicitors, lenders, mortgage brokers, real estate agents, and government authorities.

• Review settlement figures and documentation before the actual settlement.

• Execute post-settlement administration, lodgements, and client correspondence.

• Act as a primary point of contact for clients throughout the conveyancing process.

• Deliver timely progress updates and respond to inquiries in a professional manner.

• Collaborate with lenders, brokers, solicitors, and real estate agents to ensure seamless transactions.

• Follow up on outstanding searches, finance requirements, and settlement conditions.

• Ensure adherence to Queensland conveyancing legislation and internal protocols.

• Complete AML/CTF and client identity verification obligations.

• Assist in upholding compliance with industry standards and firm policies.

• Identify potential issues that may affect settlement and escalate them as necessary.

• Open new conveyancing files.

• Monitor settlement timelines and key dates.

• Prepare transfer and settlement documents.

• Manage PEXA workspaces.

• Prepare settlement statements.

• Coordinate with lenders regarding finance and discharge authorities.

• Liaise with clients, brokers, solicitors, and real estate agents.

• Follow up on searches, requisitions, and outstanding documentation.

• Complete AML and identity verification requirements.

• Maintain accurate electronic file records.

• Respond to client emails and phone inquiries.

• Complete post-settlement administration.

⛳️ Requirements

• Demonstrated experience in Queensland (QLD) conveyancing.

• Background in supporting residential and/or commercial conveyancing transactions.

• In-depth knowledge of Queensland conveyancing legislation and processes.

• Proficient in using PEXA.

• Familiarity with LEAP Legal Software.

• Experience with InfoTrack.

• Understanding of AML/CTF compliance and identity verification procedures.

• Excellent written and verbal communication skills.

• Strong organizational and time management capabilities.

• High level of attention to detail and accuracy.

• Ability to manage multiple files and competing priorities effectively.

• Strong problem-solving and stakeholder management skills.

• Experience working in an Australian conveyancing or property law firm (preferred).

• Experience in supporting a high-volume conveyancing practice (preferred).

• Knowledge of trust accounting processes (preferred).

• Preferred Software & Tools: LEAP Legal Software, PEXA, InfoTrack, Microsoft Office Suite, Microsoft Outlook, Adobe Acrobat.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Opportunities for professional development and career advancement.

• Supportive work environment with a focus on teamwork and collaboration.

• Flexible working arrangements to promote work-life balance.

• Access to the latest technology and resources to enhance productivity.