Contracts Administrator – Shared Services

This is a fully remote position, open to applicants in Arizona, +5 more states.

📋 Description

• Oversee the complete management, tracking, and administration of global contracts throughout the organization.

• Guarantee the accuracy, compliance, and accessibility of essential data while establishing scalable processes to facilitate organizational growth.

• Manage the entire lifecycle of contracts, from initial intake through execution, renewal, and expiration.

• Create and maintain a centralized contract repository with consistent naming conventions and version control.

• Monitor critical contract milestones, such as renewals, expirations, and notice periods.

• Ensure all contracts are executed correctly, stored securely, and readily accessible.

• Act as the primary point of contact for all contract-related matters.

• Extract and maintain vital contract information, including contract value, term periods, insurance requirements, and compliance and regulatory needs.

• Analyze data to identify any missing or inconsistent information.

• Develop dashboards, summaries, and reports to provide leadership with visibility into contractual obligations and associated risks.

• Ensure contracts adhere to internal policies as well as external regulatory requirements.

• Design and implement standardized processes, templates, and workflows for effective contract management.

• Serve as a key contact for contract-related inquiries across the organization.

• Contribute to defining roles, responsibilities, and structure for an expanding contracts function, supporting future growth.

⛳️ Requirements

• Bachelor's degree in Business Administration, Finance, Legal Studies, or a related field, or 3-6+ years of experience in contract administration, procurement, legal support, or a similar role.

• Exceptional attention to detail with the capability to manage large volumes of information accurately.

• Strong organizational and time management skills.

• Proficient in Microsoft Office (particularly Excel) and document management systems.

• High level of precision and accuracy.

• Analytical thinking and ability to interpret data effectively.

• Process-oriented with a mindset focused on continuous improvement.

• Strong communication skills and stakeholder management capabilities.

• Ability to manage sensitive and confidential information appropriately.

• Flexibility in adapting to a fast-paced and evolving environment.

• Experience in a growing or mid-sized organization scaling operations is preferred.

• Familiarity with contract lifecycle management (CLM) tools is preferred.

• Understanding of legal terminology and contract structures is preferred.

• Experience collaborating with cross-functional teams (legal, finance, operations) is preferred.

🏝️ Benefits

• Health and wellness plans (medical, dental, vision, life, disability).

• Flexible spending accounts.

• Paid time off, holidays, and additional benefits.

• Paid parental leave.

• 401K plan with immediate matching benefits.

• Employee assistance programs.

• Tuition reimbursement programs.

• Employee discount programs.