Contract Administrator – Paralegal

📋 Description

• Review, draft, negotiate, and edit agreements, primarily focusing on the company’s sales and procurement contracts.

• Act as the system administrator or super-user for the Legal Team’s contract lifecycle management platform (CLM) (e.g., DocuSign IAM).

• Assist with the implementation, enhancements, and ongoing optimization of the CLM.

• Help manage the Legal Sales database utilizing DocuSign IAM, Microsoft Office Suite, and other applications.

• Collaborate with Sales, Finance, and IT to automate the contract process.

• Oversee assigned agreements throughout the entire contracting process, from execution to implementation.

• Work closely with the Security and Finance teams as needed during the negotiation of agreements.

• Maintain a comprehensive understanding of the Company’s internal components (such as Sales, Customer Implementation, Security, Accounts Receivable, Procurement, etc.) and familiarity with the Company’s products and services.

• Support the sales department in completing and executing the contract process.

• Collaborate with other departments to facilitate the completion of third-party questionnaires and compliance requests.

• Assist with various compliance issues as needed, including data privacy and ethics.

• Aid in corporate governance and entity management activities, such as corporate filings and policy management.

• Maintain the Legal Team's files and procedures, focusing on contract administration and compliance matters.

⛳️ Requirements

• Comfortable working with a variety of commercial agreements—sales, procurement, and content licensing/distribution—and accustomed to collaborating with business stakeholders across different functions. Previous experience with all three is ideal; experience with two and interest in the third is acceptable.

• Practical experience in administering or configuring a CLM platform (DocuSign IAM is strongly preferred).

• Experience in designing or enhancing legal workflows, automations, or intake systems.

• Background in supporting privacy operations (DSARs, customer inquiries, privacy questionnaires) and compliance programs (SOC 2, data protection, and provider sanction review).

• Minimum of three (3) years’ experience in negotiating agreements (sales, procurement, or licensing) and performing administrative functions for compliance, privacy, or corporate governance projects in either an in-house or law firm environment.

• Associate/Bachelor's degree, Paralegal certification, or JD candidates are preferred.

• Ability to thrive in a fast-paced environment, navigating organizational and geographical boundaries, while meeting deadlines.

• Proficient in contract negotiation and collaboration with other teams throughout the entire contracting process.

• Capable of proactively prioritizing, multitasking, and working effectively within a team.

• Proficient in Microsoft Office Suite, Adobe Acrobat, and DocuSign.

• Experience with Salesforce, HubSpot, and JIRA is a plus.

• Ability to work independently and manage time effectively.

• Strong problem-solving abilities and critical/analytical thinking skills.

• Attention to detail and a commitment to accuracy.

• Exceptional verbal and written communication skills.

🏝️ Benefits

• Excellent health benefits that begin on your first day of employment.

• $100 monthly fitness allowance, a tuition reimbursement program, and enhanced mental health resources.

• 401(k) plan with a generous company match, and an annual profit-sharing contribution (subject to company performance).

• PTO, Floating Holidays, Wellness Day Off, Birthday Day Off, and more!