Contract Administrator I

This is a fully remote position, open to applicants in California.

📋 Description

• Process contracts in accordance with client policies.

• Assist with the preparation of service termination processes through amendments.

• Maintain an internal database containing relevant information, including legal documents.

• Aid in the drafting and revision of contracts related to the purchase and sale of goods and services.

• Manage the acquisition, distribution, and storage of equipment and supplies.

• Dispose of unclaimed property.

• Support proposal planning and the administration of contracts.

• Prepare contract briefs and revisions that summarize contractual requirements and budgets.

• Track authorizations and correspondence, ensuring detailed and organized files are maintained.

• Prepare contract change notices and monitor contractor performance, including the reporting and status of contractor and owner deliverables.

• Maintain an audit file for each contract, which includes the original contract, all correspondence, changes/deviations, amendments, clarifications, and payment schedules.

• Conduct closing activities as necessary.

• Monitor payments and deadlines.

• Analyze and mitigate risks.

• Perform other duties as required.

⛳️ Requirements

• Bachelor's degree (B.S/B.A) from a four-year college or university, with 0 to 2 years of related experience and/or training, or an equivalent combination of education and experience.

• Develop stable working relationships within the organization.

• Adhere to standard practices and procedures when analyzing situations or data.

• Proficient in the English language.

• Possess a high level of attention to detail.

• Ability to interpret complex information.

• Technologically adept with a desire to learn and understand systems and interpret data.

• Experience with data input at a high level of accuracy.

• Ability to manage high volumes of work and meet deadlines.

• Highly organized with the capability to handle multiple projects and tasks simultaneously.

• Customer-focused and aware.

• Proficient in Excel, including pivot tables and v-lookups.

• Ability to work effectively in a team environment.

• Self-motivated.

• Understanding of how databases capture information.

• Ability to work accurately with large data sets.

🏝️ Benefits

• Medical coverage provided through UHC (PPO, HSA, Surest options).

• Medical coverage through Kaiser (HMO option only) available for California employees.

• Dental insurance provided through UHC Nationwide.

• Vision coverage provided by UHC.

• Flexible Spending Account for Health & Dependent Care.

• Pre-Tax Account for Commuter Benefit/Parking & Transit (location-specific).

• Continuing Education and Professional Development available via various integrated platforms, such as Udemy and Coursera.

• Corporate Wellness Program offered by Goomi Group.

• Employee Assistance Program.

• Wellness Days.

• 401k Plan.

• Basic and Supplemental Life Insurance.

• Short-Term & Long-Term Disability.

• Critical Illness, Critical Hospital, and Voluntary Accident Insurance.

• Tuition Reimbursement (available 6 months after the start date, capped).

• Paid Time Off (accrued and prorated, with a maximum of 120 hours annually).

• Paid Holidays.

• Any other statutory leaves, paid time, or ancillary benefits required by state and federal law.