Construction Admin Assistant

📋 Description

• Assist in both rehabilitation and new construction initiatives by managing bids, permits, inspections, contractor compliance, invoices, and documentation.

• Solicit and acquire contractor bids for each project.

• Develop Scope of Work documents for Requests for Proposals (RFPs) in collaboration with the Construction Manager.

• Verify and obtain contractor licenses, Certificates of Insurance, and W-9 forms.

• Manage contracts, scopes of work, and electronic signatures effectively.

• Request and monitor invoice submissions.

• Upload and systematically organize all project documentation in Google Drive and Coda.

• Update information related to new homes in Rent Manager.

• Monitor permit approvals and inspections.

• Coordinate inspections for electrical, plumbing, building, and mechanical work, as well as Certificates of Occupancy.

• Ensure that permit inspections are conducted successfully.

⛳️ Requirements

• Exceptional communication skills in English, both written and verbal.

• Strong organizational and administrative capabilities.

• Proficient in managing contractor compliance and logistics.

• Experience with spreadsheets, project tracking, and documentation management.

• Capability to multitask and prioritize efficiently in a remote setting.

• Comfortable with consistent follow-up and coordination through phone communications.

• Experience in construction or property management is advantageous but not mandatory.

🏝️ Benefits

• 80 PTO hours annually.

• U.S. Holidays Off.

• Holiday Bonuses.