Conference Producer, Wellness

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist in shaping the content strategy by gathering, organizing, and reporting data related to conference programs.

• Keep an eye on industry and competitive trends to generate content ideas and aid in planning initiatives.

• Oversee the collection and organization of feedback from attendees and speakers, extracting key insights to inform future programming choices.

• Handle communications and logistics with speakers to guarantee a seamless experience from onboarding through to onsite execution.

• Lead the coordination of speaker applications and agreements, ensuring precise record-keeping, tracking deliverables, and promoting timely completion of all deadlines.

• Continuously update and maintain conference schedules across internal platforms, verifying the accuracy of session information.

• Aid in organizing stage talent, including scheduling, communication, and onsite execution support.

• Assist in the creation and proofreading of marketing messages and materials for websites, email campaigns, social media, and signage.

• Support speaker management before and during the event, encompassing check-in, briefing, and session preparation.

• Travel to events to provide onsite assistance, ensuring a seamless and professional experience for attendees and speakers.

• Manage the tracking of session performance metrics (attendance, engagement) and help compile post-event reports.

• Foster cross-functional collaboration and timelines to ensure the smooth and timely execution of conference deliverables.

• Support cross-functional meetings by documenting notes, tracking action items, and following up on deliverables.

• Oversee conference programming and speaker logistics within SessionBoard, including session setup, scheduling, and content updates.

• Maintain and refresh event, sponsor, and exhibitor data in Salesforce to ensure accuracy across teams.

⛳️ Requirements

• At least 2 years of business experience is required.

• Strong project management capabilities and a proactive work ethic.

• Capability to manage multiple projects at once, meeting deadlines through effective problem-solving and time management skills.

• Proficient in high-level business communication to interact with external stakeholders and all levels of staff.

• Proven ability to collaborate as part of a team, with excellent communication skills.

• Willingness to travel to events as necessary; must be able to travel by plane and accommodate overnight stays.

🏝️ Benefits

• Vacation - 15-20 days based on years of service.

• 12 Paid Holidays.

• Health and Welfare Benefits including medical, dental, vision, life, and more.

• 401k with Matching Contributions, including educational webinars sponsored by our 401K partner.

• Parental Leave.

• Access to an Online Educational Learning Library of over 16,000 courses to help employees enhance and develop their skills.

• Cariloop Membership Program to assist employees with the complexities of caregiving.

• FitOn Health access to a premier digital wellness platform offering online classes and nutrition guidance.

• Wellness rewards and reimbursement opportunities through our medical provider.

• Access to Mental Health Resources through our Group Life Insurance Plan and Medical Provider.

• A mission-driven culture with an enthusiastic, professional team.

• Commitment to work-life balance.

• Discounts available through various partnerships.