Conference Producer, Wellness

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist in shaping the content strategy by gathering, organizing, and reporting data across conference programs.

• Keep an eye on industry and competitive trends to generate content ideas and aid in planning efforts.

• Facilitate the collection and organization of feedback from attendees and speakers, pinpointing key insights to guide future programming choices.

• Oversee communications and logistics for speakers, ensuring a seamless experience from onboarding to onsite execution.

• Spearhead the coordination of speaker applications and agreements, maintaining precise records, tracking deliverables, and ensuring timely completion of all deadlines.

• Regularly update and maintain conference schedules on internal platforms, ensuring accuracy of session details.

• Assist in coordinating stage talent, focusing on scheduling, communication, and onsite execution.

• Aid in the development and proofreading of marketing messaging and materials for websites, email campaigns, social media, and signage.

• Provide support for pre-show and onsite speaker management, including check-in, briefing, and session preparedness.

• Travel to events to offer onsite support, guaranteeing a seamless and professional experience for attendees and speakers.

• Track session performance metrics (attendance, engagement) and help compile post-event reports.

• Foster cross-functional collaboration and timelines to assure smooth and timely execution of conference deliverables.

• Assist in cross-functional meetings by taking notes, tracking action items, and following up on deliverables.

• Manage conference programming and speaker logistics within SessionBoard, including session setup, scheduling, and content updates.

• Keep event, sponsor, and exhibitor data up to date within Salesforce to ensure accuracy across teams.

⛳️ Requirements

• At least 2 years of business experience is required.

• Strong project management abilities and the initiative to lead proactively.

• Capability to juggle multiple projects simultaneously, meeting deadlines through effective problem-solving and time management skills.

• Strong aptitude for high-level business communication to connect with external parties and all levels of staff.

• Proven ability to work collaboratively as part of a TEAM, with strong communication skills.

• Willingness to travel to events as necessary; must be able to fly and accommodate overnight stays.

🏝️ Benefits

• Vacation - 15-20 days depending on years of service.

• 12 Paid Holidays.

• Health and Welfare Benefits (medical, dental, vision, life, and others).

• 401k, with Matching Contributions including educational webinars sponsored by our 401K partner.

• Parental Leave.

• Online Educational Learning Library featuring over 16,000 courses for employees to enhance and develop their skills.

• Cariloop Membership Program to assist employees with the challenges of caregiving.

• FitOn Health, access to a leading digital wellness platform that provides premium online classes and nutrition guidance.

• Wellness rewards and reimbursement opportunities available through our medical provider.

• Access to Mental Health Resources through our Group Life Insurance Plan and Medical Provider.

• Mission-driven culture with an enthusiastic, professional team.

• Work-life balance.

• Discounts available through various partnerships.