College, Athletic Recruiting Counselor

This is a fully remote position, open to applicants in United States.

📋 Description

• Take charge of the College Roadmap: Create a tailored college plan for each high school student in the program. Identify target, reach, and likely schools based on academics, sports, and family compatibility. Revise the plan each semester as grades, test scores, and athletic opportunities evolve.

• Safeguard NCAA Eligibility: Monitor each student's NCAA Eligibility Center status starting from 9th grade. Review core course requirements, GPA on the NCAA sliding scale, test score timelines, amateurism certification, and registration deadlines. Identify potential issues long before they become significant problems.

• Guide the Essays and Personal Narratives: Collaborate with students on personal statements, supplemental essays, and athletic resumes. Assist them in conveying their authentic story rather than the narrative they believe colleges desire. Edit, challenge, and refine until the writing reflects their true voice.

• Manage the Recruiting Process: Work closely with Texas Sports Academy coaches and external club coaches regarding athletic recruiting timelines. Educate families about the distinctions between D1, D2, D3, NAIA, and JUCO pathways. Simplify scholarship offers and letters of intent into understandable language for parents.

• Conduct Family Meetings: Facilitate structured check-ins with each student-athlete and their parents at least once per quarter. Guide them through their child's current status, upcoming events, and necessary actions. Provide recap notes after every meeting.

• Prepare Students for Tests and Campus Visits: Develop a testing strategy for SAT/ACT that includes registration dates, preparation resources, and retake plans. Organize both official and unofficial campus visits. Equip students with questions to ask coaches and admissions officers.

⛳️ Requirements

• Proven College Advising Experience: You have successfully guided at least one full cohort of students through the college application journey from junior year to enrollment. You understand what an early decision agreement entails, the importance of a senior year transcript post-acceptance, and how to navigate financial aid appeals.

• Expertise in NCAA Eligibility Center: You can recall the core course list, sliding scale, and amateurism rules without assistance. You have personally registered students with the Eligibility Center and guided them to final certification. If you lack this experience, this role may not be suitable for you.

• Passion for Deadlines: You are adept at creating systems. You thrive in spreadsheets, calendars, and collaborative trackers. You catch the student who forgets to submit their official score report weeks before it escalates into a crisis.

• Excellent Writing Coach: You can edit a 17-year-old's essay while maintaining their voice. You differentiate between a draft that requires multiple revisions and one that is ready for submission.

• Effective Parent Communication Skills: You can convey difficult news to a parent — whether their child is not a D1 prospect, their chosen school is unrealistic, or their financial aid package is fixed — while preserving the relationship.

• Athletic Background: You have personal experience as a college or competitive athlete, or as a coach. You comprehend the training schedules, recruiting cycles, and mindset of a student-athlete because you have experienced it firsthand.

• Understanding of Athletic Commitments: You recognize that our students train for over 3 hours a day, and their college choices are influenced as much by athletic opportunities as by academic prospects. You respect this balance and plan accordingly.

• AI-First Approach: Must be comfortable utilizing AI tools (e.g., ChatGPT, Claude, Perplexity) as an integral part of daily tasks — drafting parent emails, summarizing student records, preparing family meeting briefs, managing deadlines, and converting unstructured discussions into actionable items.

🏝️ Benefits

• Competitive salary and performance bonuses.

• Opportunities for professional development and continuing education.

• Collaborative and supportive work environment.

• Flexible work hours to accommodate student-athlete schedules.

• Access to resources and tools to enhance student engagement and success.