Clinical Research Budget and Billing Program Manager

This is a fully remote position, open to applicants in Virginia.

📋 Description

• Oversee the clinical research budgeting and billing program at UVA

• Maintain in-depth knowledge of CMS, FDA, Medicare coverage, Federal Anti-Kickback laws, HIPAA, and institutional requirements

• Conduct and supervise coverage analyses for services required by protocols

• Create and negotiate clinical trial budgets for industry-sponsored studies, grants, and consortium initiatives

• Act as the main point of contact for pharmaceutical and biotechnology firms, as well as CROs

• Evaluate study opportunities and align protocols with suitable Principal Investigators

• Manage and provide support to research billing personnel, including coverage analysis and review of Epic charges

• Oversee the OnCore calendar and financial console setups and train study teams accordingly

• Handle sponsor invoicing related to contractual milestones

• Maintain a designated study portfolio and offer backup support as needed

• Conduct audits of research billing and implement necessary corrective actions

• Create and provide training on budgeting, billing, coverage analysis, and financial procedures

• Develop and sustain a clinical research charge master for services not related to medical research

• Establish and track performance metrics for trial activation, budgeting, billing, invoicing, utilization, effort, cost recovery, and financial outcomes

• Promote continuous improvement through the standardization of processes and implementation of solutions

• Formulate and uphold policies and procedures for the financial management of clinical research

• Collaborate with CTU and CTO leadership, study teams, investigators, and institutional stakeholders to resolve intricate issues

⛳️ Requirements

• Bachelor's degree is required

• A minimum of 4 years of relevant professional experience is mandatory

• At least 7 years of clinical research experience demonstrating increasing responsibility, including aspects of research finances, oversight of clinical trial portfolios, hiring and training research financial staff, and performance management (preferred qualifications)

• Familiarity with research systems such as EPIC, OnCore, and Huron

• Clinical Research Coordinator (CCRC) and/or Certified Research Professional (CCRP) certification required within one year of employment

• Must be authorized to work in the United States

• The university will not sponsor or consider candidates requiring employment visa sponsorship now or in the future

• A resume and cover letter are required

• Three references are required; up to five may be requested for finalists

• Willingness to travel some distance for meetings and programs

🏝️ Benefits

• This is a benefited position

• We are an equal opportunity employer

• Veterans and individuals with disabilities are encouraged to apply