Clinical Research Budget and Billing Program Manager

This is a fully remote position, open to applicants in Virginia.

📋 Description

• Lead the clinical research budgeting and billing program at UVA.

• Provide oversight, education, and support throughout the UVA organization.

• Maintain proficiency in CMS, FDA, Medicare coverage, Federal Anti-Kickback, HIPAA, and institutional regulations.

• Conduct and supervise coverage analyses for services mandated by protocols.

• Create and negotiate budgets for clinical trials funded by industry, grants, and consortium studies.

• Act as the main liaison for pharmaceutical, biotechnology, and CRO partners.

• Evaluate study opportunities and align protocols with suitable Principal Investigators.

• Manage and assist research billing personnel, including coverage analysis and secondary review of Epic charges.

• Supervise the setup of OnCore calendars and financial consoles.

• Train study teams in utilizing research financial tools.

• Oversee sponsor invoicing and billing based on milestones.

• Maintain a designated study portfolio and provide backup assistance.

• Conduct audits of research billing and implement necessary corrective measures.

• Create and present training on budgeting, billing, coverage analysis, and financial processes.

• Develop and uphold a clinical research charge master for non-medical research services.

• Design and monitor performance metrics related to trial activation, budgeting, billing, invoicing, CTU utilization, staff effort, cost recovery, and overall financial performance.

• Foster continuous improvement and standardize processes.

• Formulate and sustain relevant policies and procedures.

• Collaborate with CTU and CTO leadership, study teams, investigators, and institutional stakeholders to address complex issues and enhance operations.

⛳️ Requirements

• Bachelor's degree is required.

• A minimum of 4 years of pertinent professional experience is required.

• Clinical Research Coordinator (CCRC) and/or Certified Research Professional (CCRP) certification must be obtained within one year of hire.

• Preferred: 7 or more years of clinical research experience, encompassing research finance management, oversight of clinical trial portfolios, hiring and training of research financial staff, and performance management.

• Experience with EPIC, OnCore, and Huron is preferred.

• Must be currently authorized to work in the United States.

• The university will not sponsor or consider candidates requiring employment visa sponsorship at any time.

• A resume and cover letter are mandatory.

• Three references are required; up to five may be requested through SkillSurvey.

• Mainly sedentary work with considerable use of a desktop computer; occasional travel to meetings and programs may be necessary.

🏝️ Benefits

• This is a benefited position.

• Background checks will be conducted on hires, if necessary.

• Commitment to equal opportunity employment.

• Veterans and individuals with disabilities are encouraged to apply.