CEO Executive Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Take charge of the CEO’s calendar by ensuring effective prioritization, precise scheduling, and comprehensive follow-up procedures.

• Oversee, organize, and manage executive email inboxes to ensure that critical messages, requests, and deadlines are not overlooked.

• Facilitate meetings with internal teams, external partners, candidates, and other stakeholders.

• Prepare daily and weekly reviews of the calendar to minimize conflicts and maintain alignment among leadership.

• Organize travel logistics for executives regarding business trips, speaking engagements, and associated schedules.

• Evaluate incoming speaking opportunities and assist in directing leadership attention to the most relevant events.

• Aid in onboarding processes, tracking PTO, handling Gusto requests, and managing other people operations workflows.

• Assist with monthly budget reconciliations, QuickBooks assessments, invoice approvals, and finance administrative follow-ups.

• Support the management of insurance renewals, audits, compliance documentation, and related administrative tasks.

• Maintain accuracy and currency of reporting documents, inventory forecasts, travel updates, and business coordination details.

⛳️ Requirements

• **Must-Have:**

• - Over 5 years of experience as an Executive Assistant, Operations Assistant, Administrative Manager, or in a similar capacity.

• - Proficient in calendar management, inbox handling, scheduling, and providing executive support.

• - Exceptional written and verbal communication skills in English.

• - Strong attention to detail with a proven ability to manage multiple deadlines effectively.

• - Capability to handle sensitive information with professionalism and discretion.

• - Comfort in working independently within a remote startup environment.

• - Excellent organizational judgment and the foresight to anticipate needs proactively.

• **Nice to Have:**

• - Experience in supporting a founder, CEO, or senior executive.

• - Familiarity with Gusto, Google Workspace, QuickBooks, Bill.com, Slack, or similar software tools.

• - Background in supporting HR administration, finance operations, or compliance management.

• - Experience in a startup or within a lean, high-ownership team.

• - Exposure to travel coordination, speaking engagements, or event management logistics.

🏝️ Benefits

• Access to a **$200K+ perk marketplace** featuring discounts on over 150 global services.

• Option to **withdraw up to 50% of approved earnings** prior to payday.