Business Operations Specialist – Independent Contractor

This is a fully remote position, open to applicants in United States.

📋 Description

• Prepare and manage routine organizational agreements utilizing approved templates, which include vendor agreements, NDAs, and other agreements of low complexity.

• Facilitate internal reviews, approvals, signatures, and document management processes.

• Address contract interpretation, negotiation, compliance, and non-standard issues as necessary.

• Track and document the status of agreements from initiation through to execution.

• Create and sustain standard operating procedures, templates, and operational documentation.

• Identify process bottlenecks and implement enhancements to tools, processes, and workflows.

• Oversee small, well-defined operational and cross-functional projects from planning to completion.

• Develop project plans, coordinate with stakeholders, monitor milestones and action items, and document decisions made.

• Assist in internal operational initiatives and special projects.

⛳️ Requirements

• Bachelor's degree or equivalent professional experience required.

• Approximately 3–6 years of relevant experience in business operations, contracts administration, project coordination, or a related area.

• Experience in coordinating routine contracts, approvals, or business documentation.

• Proven experience managing small operational or cross-functional projects.

• Exceptional organizational skills with a keen attention to detail.

• Experience in maintaining tracking systems and generating operational reports.

• Strong written and verbal communication skills are essential.

• Ability to independently manage multiple priorities and fulfill commitments.

• Capability to identify when an issue necessitates escalation.

• Preferred experience in a nonprofit, research, higher education, government, or other mission-driven settings.

• Familiarity with contract lifecycle management or grants administration is preferred.

• Experience in developing standard operating procedures and process documentation is preferred.

• Availability for scheduled meetings, collaboration, and coordination during standard Eastern Time business hours.

🏝️ Benefits

• Flexible schedule for the majority of work.

• Potential for extension after the initial 6-month engagement.