Business Operations – Executive Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee and arrange the CEO’s inbox and communications.

• Identify high-priority emails and assist in prioritizing responses.

• Facilitate calendar scheduling and meetings.

• Prepare notes, reminders, and follow-up actions.

• Assist in advancing projects and tasks from “pending” to “completed.”

• Provide support to leadership with daily operational coordination.

• Research and locate vendors nationwide, including steel suppliers, erection crews, and specialty construction vendors.

• Collect contact information, pricing, service areas, and availability.

• Maintain organized and searchable spreadsheets/databases.

• Follow up with vendors to obtain any missing information.

• Ensure vendor records are accurate and updated for internal purposes.

• Update product listings and content within WordPress.

• Upload and organize product photographs and project images.

• Utilize Adobe Photoshop or similar software to resize, crop, and optimize images.

• Assist in maintaining accurate and visually appealing product pages.

• Support updates to product descriptions and related website content.

• Organize project photos and videos from completed builds.

• Create simple marketing videos utilizing existing photo/video assets.

• Help maintain orderly media libraries.

• Collaborate with leadership on content priorities and timelines.

• Coordinate deliveries and scheduling.

• Assist with tracking materials and logistics.

• Support reporting and operational administrative tasks.

• Help eliminate operational bottlenecks and enhance daily efficiency.

• Conduct data entry and documentation.

• Organize digital files and systems.

• Manage recurring administrative tasks.

• Offer support to the team wherever needed to ensure smooth operations.

⛳️ Requirements

• Highly organized and detail-oriented.

• Strong follow-through and accountability.

• Excellent written and verbal communication skills.

• Comfortable researching vendors and making calls.

• Experience with WordPress.

• Familiarity with Adobe Photoshop, Canva, or similar tools.

• Basic video editing skills for simple marketing/social media content.

• Strong spreadsheet and organizational capabilities.

• Ability to manage multiple tasks simultaneously.

• Resourceful, proactive, and solutions-oriented.

• Comfortable working independently in a remote setting.

• Bonus Points:

• Experience supporting an executive or business owner.

• Experience in construction, logistics, or vendor coordination.

• Strong skills in Excel or Google Sheets.

• Experience maintaining websites or product databases.

• Familiarity with operational workflows and process coordination.

🏝️ Benefits

• Opportunity for professional growth and development.

• Flexible work environment.

• Collaborative team culture.

• Health and wellness benefits.

• Competitive salary and performance bonuses.