Business Assistant – CEO

This is a fully remote position, open to applicants in Kazakhstan, +4 more countries.

📋 Description

• Oversee the CEO’s daily, weekly, and monthly agendas; arrange meetings, calls, and business travel.

• Prioritize assignments, manage deadlines, and ensure the efficient use of the CEO’s time.

• Anticipate the CEO’s requirements and prepare necessary information, materials, or reports in advance.

• Organize and filter incoming communications; draft correspondence and reports in both English and Russian.

• Uphold confidentiality and professionalism at all times.

• Create presentations, summaries, and analytical reports to aid in decision-making.

• Facilitate internal and external communications on behalf of the CEO.

• Assist ongoing company projects by tracking progress, gathering data, and preparing updates.

• Manage interactions with suppliers, contractors, and business partners.

• Keep records, documentation, and administrative files organized.

• Open and renew business licenses as necessary.

• Collaborate with insurance brokers regarding endorsements, riders, and coverage extensions.

• Issue and monitor Certificates of Insurance (COIs).

• Prepare and submit Contractor’s License applications in relevant states.

• Oversee vehicle registrations, renewals, and insurance coverage for the company fleet.

• Plan and coordinate business trips, covering flights, accommodations, logistics, and itineraries.

• Organize participation in business meetings, exhibitions, and conferences.

• Manage visa processes and international travel documentation.

• Communicate on behalf of the CEO with direct reports and partners.

• Follow up on meeting outcomes to ensure timely task completion.

• Promote effective communication across different departments.

• Conduct research on markets, businesses, and competitors.

• Track and summarize company performance data and KPIs for the CEO.

• Serve as an advisor and communication bridge between the CEO and key stakeholders.

• Identify opportunities for process improvements and increased efficiency.

• Assist with personal planning and selected personal errands as needed.

⛳️ Requirements

• Degree in Law, International Business, International Relations, or a related field.

• At least 2 years of experience as a Business Assistant, Executive Assistant, or in a similar role within a fast-paced business environment.

• Strong grasp of business operations, corporate communication, and project coordination.

• Fluent in English (C1 level+) and Russian (both written and spoken).

• Experience with a US company operating in the USA is highly advantageous.

• Exceptional time management, prioritization, and organizational abilities.

• Capability to make independent decisions while maintaining confidentiality.

• Professional demeanor and excellent interpersonal communication skills.

• Proficient in office software and digital tools (Google Workspace, MS Office, Zoom, AI assistants, etc.).

• Basic knowledge of finance, budgeting, and reporting is a plus.

• High energy, strong motivation, and a proactive mindset.

• Keen attention to detail and the ability to foresee needs before they arise.

• Strategic and analytical thinking with a focus on solutions.

• Flexibility, adaptability, and a composed approach under pressure.

• Ethical, loyal, and dedicated to maintaining confidentiality and professionalism.

🏝️ Benefits

• Fully remote work (location flexibility worldwide).

• Competitive compensation package (to be discussed with successful candidates).

• Paid vacation days plus sick leave.

• Opportunity to collaborate directly with the CEO and senior management.

• Insight into US market business operations and strategic initiatives.

• Dynamic work environment with opportunities for professional development.