Bookkeeper – UK Accounting

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Participate in weekly pipeline meetings to stay informed about deal flow and collaborate directly with individual Sales and Consulting leads to gather specific billing information.

• Ensure incorporation into relevant client email threads to capture PO numbers and billing contacts.

• Maintain precise data across HubSpot (Sales), QuickBooks (Finance), and cash flow models to avoid revenue double-counting or forecasting inaccuracies.

• Track payment deadlines, issue reminders, and escalate to the Finance Director only when deemed necessary.

• Establish new client accounts and keep contact information current.

• Compile and present weekly reports on pipeline status, invoicing, and pending POs to directors.

• Collaborate with administrators to ensure all expenses are accounted for, pursuing missing receipts, and uploading them accurately to AutoEntry.

• Reconcile supplier invoices, batch payments, prioritize them by urgency, and present clear payment runs for the Finance Director's approval.

• Partner with the Finance Director to maintain cash flow documents, budgets, and forecasts.

• Review ledgers to identify erroneous spending, unused subscriptions, or overspending, and flag these issues for action.

• Perform daily reconciliation of bank feeds to ensure real-time accuracy.

• Manage journals, accruals, and prepayments to prepare accounts for the accountant's review.

• Produce standard financial reports, including Aged Debtors and P&L snapshots.

• Maintain a well-organized digital filing system for audit trails.

• Identify gaps and inefficiencies in current systems and implement enhancements.

• Optimize reporting, forecasting, and billing processes to improve financial hygiene.

• Take responsibility for financial administration tasks to instill confidence and trust in reporting accuracy among directors.

⛳️ Requirements

• Minimum of 5 years of experience in financial administration, bookkeeping, or related finance roles.

• Strong knowledge of UK/British accounting practices is essential.

• Experience within a consulting firm or consultancy environment is preferred.

• Demonstrated expertise in financial modeling, forecasting, and budgeting.

• Proficiency in Excel and accounting software such as QuickBooks and AutoEntry.

• Familiarity with HubSpot or similar CRM systems is highly desirable.

• Proven capability to manage multiple stakeholders, including directors, consultants, and clients.

• Excellent written and verbal communication skills.

• Highly organized, detail-oriented, and capable of working independently.

• Confident, proactive, and able to take initiative in a dynamic, senior role.

• Demonstrated ability to identify and implement improvements in financial operations.

• Possess a "Finisher Mindset," delivering work that is precise, graded, and ready for immediate execution, allowing directors to concentrate on strategy.

• Comfortable navigating multiple platforms and understanding their integrations.

🏝️ Benefits

• Competitive salary and performance-based bonuses.

• Opportunities for professional development and career growth.

• Flexible working hours and remote work options.

• Comprehensive health benefits.

• Supportive and collaborative work environment.