Bookkeeper, Payroll Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Accurately and efficiently process invoices from suppliers.

• Oversee accounts payable inboxes and ensure workflows are well-organized.

• Follow up on approvals with both managers and clients.

• Reconcile statements from suppliers.

• Keep supplier records clean and precise.

• Conduct daily and weekly bank reconciliations.

• Investigate and resolve discrepancies in reconciliations.

• Maintain accurate reconciled balances across various entities.

• Assist in managing inboxes for different clients.

• Organize financial records and supporting documentation efficiently.

• Support transactional processing across multiple entities.

• Aid in month-end preparation and reconciliation activities.

• Communicate professionally with clients through email and virtual meetings.

• Ensure timely follow-up on missing information and approvals.

• Cultivate strong working relationships with both internal and external stakeholders.

• Assist in payroll processing for both weekly and fortnightly payrolls.

• Validate payroll data, timesheets, and associated documentation.

• Help with payroll reconciliations and the preparation of reports.

• Process payroll changes, including onboarding new employees and updating existing ones.

• Proactively utilize technology, Google, and AI tools to address issues and enhance productivity.

⛳️ Requirements

• Proven bookkeeping experience with Xero.

• Experience in processing accounts payable and conducting bank reconciliations.

• Familiarity with working across multiple entities or clients.

• Proficient in Excel, including formulas, formatting, sorting/filtering, pivot tables, reconciliations, and data analysis.

• Excellent organizational and prioritization capabilities.

• Exceptional attention to detail while maintaining a swift pace.

• Ability to handle competing priorities and switch tasks efficiently.

• Strong written and verbal communication skills.

• Capability to work independently and take ownership of responsibilities.

• Confidence in asking questions and escalating issues as needed.

• Strong problem-solving attitude.

• Comfortable with learning new systems and technologies.

🏝️ Benefits

• Highly competitive salary – paid weekly!

• Enrollment in HMO upon commencement.

• Opportunity to add additional HMO dependents each year of service.

• 20 vacation days per year.

• 7 sick days.

• Annual performance bonuses and incentives.

• Regular salary reviews and increases.

• Complimentary cooked rice, snacks, and hot beverages.

• Company polo shirts provided.

• A fantastic, bright, and cheerful open-plan work environment.

• Work with prestigious clients alongside highly professional and friendly colleagues.