Back-Office Specialist – Legal Admin Support

📋 Description

• Oversee calendars, appointments, and scheduling for legal teams

• Conduct docket monitoring and keep track of case-related deadlines and updates

• Manage legal documents, including Bates stamping and organized document storage

• Ensure structured and accurate record-keeping within internal systems

• Assist with general administrative duties for attorneys and intake teams

• Guarantee that all tasks are executed according to established processes and timelines

• Offer adaptable cross-functional administrative assistance as required

• Proactively notify supervisors of any delays or inconsistencies

⛳️ Requirements

• Excellent administrative and organizational skills with a keen eye for detail

• Previous experience in legal support, virtual assistance, or a similar structured back-office setting is preferred

• Strong written communication skills in English

• Capability to work independently and juggle multiple tasks with minimal supervision

• Comfortable functioning in a process-oriented, accuracy-driven remote work environment

• Familiarity with legal document management and terminology is advantageous

• Preferred Tools & Systems - Legal case management software (e.g., Clio, MyCase, FileVine, or similar)

• Document management systems or e-filing applications

• Proficiency in Google Workspace (Gmail, Google Calendar, Google Drive) or Microsoft Office 365

• Experience with task and project tracking tools (e.g., Asana, ClickUp, Monday.com, Notion)

• Knowledge of VoIP or communication tools commonly used in virtual office settings (e.g., RingCentral, Zoom, Slack)

🏝️ Benefits

• Fully remote position

• Health insurance provided for contractors

• Holiday Extra Pay

• Work hours aligned with standard US business hours, with possible flexibility based on client requirements

• Mental health days to promote team well-being

• Performance-based incentives in addition to the base salary

• Annual review and appraisal process

• Abundant opportunities for professional development and advancement within the company