Associate Proposal Manager

This is a fully remote position, open to applicants in United Kingdom.

📋 Description

• Assists the global sales team in the creation, coordination, and submission of high-quality proposals, Invitations to Bid (ITBs), Requests for Information (RFIs), Requests for Proposals (RFPs), Requests for Quotations (RFQs), Vendor Registrations, and proactive client materials throughout the EMEA region.

• Collaborates closely with sales, solution engineering, legal, and subject matter experts to ensure timely, compliant, and persuasive responses that demonstrate our value proposition and client-focused approach.

• Oversees the complete vendor registration process, which includes collecting documents, formatting, obtaining approvals, and final submission through client procurement systems.

• Engages with cross-functional stakeholders (Legal, Ethics & Compliance, Finance, Sales, Delivery, etc.) to gather necessary registration materials and ensure adherence to corporate standards.

• Monitors registration status, keeps documentation updated, and proactively follows up to guarantee successful onboarding and eligibility for bid participation.

• Offers post-submission assistance, which includes addressing client clarifications, updating records, and ensuring the validity of registrations.

⛳️ Requirements

• Relevant experience in software sales, vendor registration, bid coordination, or proposal development, with significant exposure to client onboarding and procurement processes.

• Strong project management and organizational abilities, capable of managing multiple vendor registrations and concurrent deadlines across various regions.

• Advanced proficiency in Microsoft Word and PowerPoint, focusing on preparing, formatting, and standardizing documents for client procurement portals and registration requirements.

• Excellent written and verbal communication skills in English, including the ability to accurately and clearly complete registration forms, compliance questionnaires, and supporting documents.

• Proven ability to work under tight deadlines and manage competing priorities in a fast-paced, deadline-driven setting.

• Highly detail-oriented, ensuring accuracy and completeness in all vendor registration materials, forms, and supporting documentation.

• Ability to collaborate effectively with cross-functional teams (Legal, Compliance, Finance, Sales, Delivery) to gather and validate necessary registration information.

• Strong stakeholder engagement skills, with the capacity to communicate professionally and influence various levels within the organization.

• Experience interpreting client procurement requirements, including onboarding documentation, compliance forms, and portal-based submissions.

• Capability to work independently with minimal supervision while driving registration processes to completion.

• Familiarity with proposal automation tools or procurement/vendor portals (e.g., Ariba, Coupa, Jaggaer) is advantageous.

• Experience coordinating multilingual or localized documentation for regional registrations (EMEA) is a plus.

• Exposure to proposal content development and collaboration with subject matter experts to support tender responses as needed.

🏝️ Benefits

• Compensation, bonuses, and benefits that align with the skills of our top-performing team members.