This is a fully remote position, open to applicants in Kenya.

• Conduct daily reconciliations in QuickBooks Online and ensure transactions are accurately coded

• Generate, monitor, and manage employee reimbursement reports

• Assist with Accounts Receivable tasks, including necessary follow-ups and communication with clients

• Facilitate billing processes, which include reviewing, verifying, and submitting invoices

• Aid in the preparation of state and municipal licensing applications, renewals, and compliance tracking

• Oversee vendor registrations on client, government, and third-party platforms

• Support document submissions for bids at the state, municipal, and federal levels

• Collaborate with Business Development to ensure all compliance documentation is complete

• Prepare and uphold Quality Assurance Reports for key client accounts

• Assist in the creation of materials for Quarterly Business Reviews (QBRs)

• Maintain internal filing systems and executive documentation

• Offer general administrative assistance including scheduling, email coordination, document formatting, and follow-ups

• Work in partnership with Operations, Finance, HR, and Business Development teams

• Monitor deadlines, renewals, compliance obligations, and outstanding items

• 3+ years of experience in administrative or executive support, ideally in a remote setting

• Strong expertise in QuickBooks Online and Microsoft Office 365 (Excel, Outlook, Teams)

• Background in supporting billing, invoicing, or accounting functions

• Outstanding organizational skills and meticulous attention to detail

• Excellent written and verbal communication abilities

• Capability to work independently with minimal oversight

• High standards of professionalism, discretion, and dependability

• Competitive salary and performance-based bonuses

• Flexible work hours and remote work opportunities

• Comprehensive health, dental, and retirement plans

• Opportunities for professional development and training

Assistant

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