AR & AP Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Review and process vendor invoices to ensure accuracy, compliance with documentation, and appropriate approvals.

• Maintain organized records of invoices and ensure audit readiness.

• Investigate and resolve discrepancies related to invoices and payments in collaboration with vendors and internal stakeholders.

• Manage the processing of employee expense reports and reimbursements.

• Assist with tasks associated with month-end closing related to Accounts Payable (AP) and expense reports.

• Reconcile the Accounts Payable sub-ledger with the general ledger and maintain reconciliations for accounts.

• Collaborate with the Procurement team on purchase orders, vendor setup, and matching invoices.

• Oversee high-volume cash applications and investigate variances, unapplied cash, and payment discrepancies.

• Reconcile Workday with banking and payment systems.

• Monitor Accounts Receivable (AR) aging and assist with collections.

• Address customer inquiries regarding producer invoices, payments, and account setup.

• Refine and document policies and procedures related to Accounts Payable.

• Contribute to enhancements in Procure-to-Pay, Accounts Receivable, billing, and Workday financial workflows.

• Implement segregation of duties and internal control measures.

• Compile data and reports related to Accounts Payable and Accounts Receivable.

• Support audit processes by organizing and providing documentation for AP, expense reports, and AR.

⛳️ Requirements

• Associate's or Bachelor's degree in Accounting, Finance, or a related discipline, or a minimum of 5 years' experience in a comparable role.

• At least 2 years of experience in Accounts Payable and Accounts Receivable.

• Proven ownership of the processing of invoices and expense reports.

• Strong preference for experience with Workday Financials, particularly in Procure-to-Pay processes, billing, Accounts Receivable, and reporting.

• Familiarity with general ledger systems and fundamental accounting principles.

• Proficient in Microsoft Excel, including skills in PivotTables and X-Lookups.

• Excellent organizational and time-management skills.

• High level of attention to detail and a strong commitment to accuracy.

• Effective communication and problem-solving abilities.

• Experience in a dynamic, scaling, or mission-driven organization is desirable.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Comprehensive benefits package including health insurance.

• Opportunities for professional development and career advancement.

• Supportive and collaborative work environment.