AI-Enabled Executive Assistant

This is a fully remote position, open to applicants in Chile.

📋 Description

• Identify opportunities to minimize manual tasks through automation and system enhancements.

• Collaborate with interdisciplinary teams to refine processes and workflows.

• Manage executive priorities, schedules, and operational follow-ups to ensure cohesive execution.

• Assist in managing CRM systems, ensuring data integrity and process optimization.

• Develop and sustain organized knowledge libraries and training materials.

• Enhance client onboarding and intake processes through automation.

• Support the coordination of webinars and automate post-event procedures.

• Design and implement AI-driven workflows to simplify administrative and operational functions.

• Establish reinforcement email systems and automated follow-up procedures.

• Create internal workflow systems to boost team efficiency.

• Develop automated solutions for content repurposing, transcript extraction, and knowledge management.

• Research, implement, and oversee automation tools to enhance workflows.

• Assist with the setup, integration, and troubleshooting of legal technology systems.

• Coordinate projects, monitor deliverables, and ensure timely completion.

⛳️ Requirements

• Fluent in both written and spoken English, demonstrating strong professional communication abilities.

• Over 3 years of experience as an Executive Assistant, Operations Assistant, or in a systems-oriented support role.

• Highly proficient with AI technologies, including experience with tools such as OpenAI, Claude, or Gemini.

• Skilled in automation tools like Zapier and Make.

• Experience building workflows independently using no-code or low-code platforms.

• Familiarity with CRM systems and their integrations.

• Proven experience in creating AI-assisted content pipelines and repurposing transcripts.

• Knowledge of AI video tools and prompt-based systems.

• Experience with knowledge organization systems and search-driven workflows.

• Familiar with project management tools such as Asana, Trello, or Notion.

• Proficient in Microsoft Office, Google Workspace, and presentation software.

🏝️ Benefits

• Competitive salary.

• Paid Time Off.

• Bonuses.

• 100% remote/home-based position.

• Full-time, long-term career opportunities.

• Parental Leave.

• Professional development and training.

• Dedicated team support.

• Alignment with our clients' core values.