Advisory Project Coordinator

This is a fully remote position, open to applicants in Illinois.

📋 Description

• Offer assistance by overseeing project coordination, administrative functions, and client-related procedures.

• Ensure the effective execution of engagements through strong communication, proven technical skills, and adept problem-solving abilities.

• Deliver extensive logistical and operational support across a wide array of activities, such as intricate calendar and time management, travel arrangements, document preparation, database oversight, and event organization.

• Foster a highly collaborative, team-focused atmosphere.

• Provide logistical and operational assistance to facilitate project execution and other urgent search and consulting efforts.

• Maintain precise and up-to-date project tracking throughout engagements, guaranteeing transparency regarding timelines, milestones, and deliverables.

• Supervise the coordination and monitoring of invoicing and expense processing, ensuring accuracy, punctuality, and alignment with project and financial standards.

⛳️ Requirements

• A Bachelor's Degree is preferred.

• Over 10 years of experience in business operations or in project teams within professional service firms.

• Experience collaborating with CEOs and Boards of Directors, both within the organization and externally.

• Familiarity with working alongside members of executive leadership teams.

• Previous experience as a project coordinator and senior-level executive assistant is highly desirable.

• Strong proficiency in Microsoft Office Suite, including Excel, PowerPoint, and Word, along with experience in collaboration technologies (e.g., Zoom, Microsoft Teams, SharePoint, etc.).

• Experience utilizing project management tools and software for creating flow charts and process diagrams is a plus (e.g., Monday, etc.).

• Demonstrated ability to learn and adapt to new software tools and applications.

• Proven capability to multi-task and prioritize while managing various projects concurrently.

• Keen attention to detail with experience in creating, proofreading, and editing business documents, including the ability to suggest improvements.

• Exceptional analytical and problem-solving skills.

• Preference for candidates located in the Eastern or Central time zone with remote work experience.

🏝️ Benefits

• Medical

• Dental

• Vision

• 401(k)

• Life and disability insurances

• Generous paid time off