Advertising Sales Coordinator

This is a fully remote position, open to applicants in Mexico.

📋 Description

• Create standard sponsorship agreements, insertion orders, and order forms utilizing approved templates, ensuring that all information is accurate and uniform.

• Oversee the complete signature routing process, following up on pending agreements, and ensuring that executed documents are appropriately stored in the contract repository.

• Update deal status across HubSpot, Actuals, and prospect trackers, proactively bringing attention to redlines or intricate nonstandard terms to the Sales Operations Manager.

• Ensure high standards of data hygiene in HubSpot by performing regular updates, data cleanups, deduplication, and quality assurance checks.

• Assess and qualify inbound leads, assign them to the relevant sales representatives, and maintain trackers to monitor response status and conversion rates.

• Resolve routine discrepancies between contracts, HubSpot, and internal trackers, closely monitoring deals as they transition from verbal agreement to closed-won.

• Prepare precise data for monthly revenue reconciliation, recurring pacing, and campaign reports.

• Assist in the execution of digital campaigns by helping with creative collection, quality assurance, and proof-of-performance reporting for newsletter and podcast sponsorships.

• Document recurring workflows, update instructions as processes evolve, and aid in the onboarding of new team members.

• Coordinate regular operational requests across Sales, Studio, and Finance, continuously identifying repetitive tasks or process gaps that can be enhanced.

⛳️ Requirements

• 1–3 years of experience in sales coordination, sales operations, or a similar administrative support role.

• CRM Proficiency: Hands-on experience with a CRM (HubSpot is highly preferred), with a solid understanding of data cleanup, pipeline management, and lead routing.

• Operational Precision: Outstanding attention to detail and strong spreadsheet capabilities, enabling you to manage multiple deadlines, complex workflows, and detail-rich business records simultaneously.

• Proactive Communication: Excellent written and professional follow-up abilities.

• Adaptability: A calm attitude when priorities change, openness to feedback, and the capacity to quickly learn systems in a remote working setting.

• Bonus: Experience with PandaDoc (or similar e-signature platforms), familiarity with commercial tools (Apollo, Basecamp), or previous exposure to sponsored content, media, and digital advertising.

🏝️ Benefits

• Opportunity for growth within a reputable and innovative media company.

• Exposure to the convergence of media, events, and travel intelligence.

• Collaborative, supportive, and remote-friendly work environment.