Administrative Coordinator – Office Administrator

This is a fully remote position, open to applicants in United States.

📋 Description

• Handle and oversee incoming calls, emails, and customer inquiries

• Schedule and allocate crew members for service assignments

• Organize and sustain daily/weekly job schedules

• Arrange new jobs and verify appointments with clients

• Follow up on invoices, payments, and outstanding balances

• Keep precise records of jobs, customers, and communications

• Relay updates between customers and field personnel

• Provide support with general office administration and organization

• Recognize and assist in enhancing scheduling and administrative processes

⛳️ Requirements

• Prior experience in administrative roles, dispatch, or office coordination is preferred

• Strong organizational abilities and multitasking skills

• Exceptional communication skills (phone, email, and interpersonal)

• Proficient in using scheduling software, spreadsheets, and basic office tools

• Capacity to remain calm and organized in a fast-paced setting

• A problem-solving attitude and meticulous attention to detail

• Bonus Skills (Not Required): Experience in service-oriented or field operations businesses

• Familiarity with invoicing or accounting software (e.g., QuickBooks)

🏝️ Benefits

• Performance-based bonus

• Flexible scheduling options

• Opportunities for career advancement