Administrative & Chamber Operations Virtual Assistant

This is a fully remote position, open to applicants in Georgia.

📋 Description

• Oversee and manage assigned email inboxes.

• Compose and dispatch standard responses based on established protocols.

• Monitor messages that require follow-up or the President’s attention.

• Keep well-organized administrative records.

• Provide assistance with routine business support tasks and special projects.

• Ensure accurate information is maintained within GrowthZone CRM.

• Update records for members and contacts.

• Log and organize communication and activity data.

• Ensure data accuracy and manage follow-up tasks.

• Aid in ongoing CRM administration.

• Organize documents and resources in Google Drive.

• Maintain logical folder hierarchies and naming conventions.

• Archive information for convenient future access.

• Retrieve and systematize business documents.

• Maintain basic spreadsheets and administrative trackers.

• Assist with administrative coordination for Chamber events and activities.

• Manage schedules, task lists, and follow-up items.

• Support documentation and organization related to events.

• Provide assistance to the President with other operational tasks as assigned.

⛳️ Requirements

• Prior experience in administrative or business support roles is essential.

• CRM management experience is preferred.

• Experience in email and inbox management is required.

• Proficient in Google Drive and digital file organization.

• Strong written communication skills in English.

• Excellent organizational and time-management abilities.

• Experience in event coordination or support is advantageous.

• Background in supporting a membership organization, association, nonprofit, or executive is a plus.

• Highly organized with a keen attention to detail.

• Proactive with outstanding follow-through.

• Capable of working independently after receiving instructions.

• Comfortable in a fast-paced executive support role.

• Flexible as responsibilities evolve.

• Familiarity with GrowthZone CRM is beneficial; training will be provided if necessary.

• Knowledge of Google Drive and Google Workspace.

• Proficient in Microsoft Office.

• Familiar with email and calendar management platforms.

• Native or near-native English accent is required.

• Availability for 10 contracted hours weekly, Monday through Friday.

• Able to work during designated client hours, currently listed as TBD EDT.

• Must operate under a Master Services Agreement and Statement of Work as an independent contractor.

🏝️ Benefits

• Competitive compensation.

• Weekly payment schedule.

• Multiple open roles available.

• Opportunities for free training and skill development.

• Ongoing support and guidance.

• A vibrant community eager to assist you.

• Potential to increase hours based on performance and business requirements.