Administrative Assistant – USA Financial Services

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Precisely capture and update data across internal systems, including QuickBooks.

• Maintain, update, and organize spreadsheets to ensure deal and client information is current.

• Research and recommend new software and tools to enhance deal flow and call management.

• Assist in the evaluation and transition to improved workflow tools.

• Provide support with general reporting and ensure information is accurate and easily referenceable.

• Manage ad hoc administrative tasks as required.

• Operate independently and proactively, identifying tasks that need attention.

⛳️ Requirements

• Prior administrative experience is essential.

• Experience in the financial industry is beneficial but not essential.

• Exceptional written and verbal communication skills.

• Highly organized and detail-oriented.

• Proactive self-starter with the ability to take ownership of tasks.

• Tech-savvy and interested in assessing and enhancing tools and workflows.

• Comfortable working with reports and reporting tools.

• Basic computer skills and navigation proficiency.

• Familiarity with MS Office and Outlook is required.

• A fixed fiber line with a minimum of 25 Mbps upload and download speeds and wired Ethernet capability is mandatory.

• A reliable power backup solution is necessary for load shedding or outages.

• Availability to work Monday–Friday, 9:00 AM–6:00 PM EST (3:00 PM–12:00 AM South African time, subject to daylight savings).

• Must be available to work on South African and U.S. public holidays.

🏝️ Benefits

• Compensation for South African public holidays in accordance with the BCEA.

• Fully remote work environment.