Administrative Assistant, Project Support – Landscaping Industry

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Provide operational backend support for project administration, bookkeeping assistance, client follow-ups, and data management.

• Enter and organize receipts, invoices, and documentation related to projects.

• Maintain precise records across company systems and software.

• Support various administrative and data entry tasks.

• Ensure that project information is consistently updated and organized.

• Assist with data entry and record management in QuickBooks.

• Track invoices and aid in accounts administration.

• Maintain accurate financial records and documentation.

• Follow up with clients regarding any outstanding invoices.

• Check in on estimates and proposals that have been dispatched.

• Provide timely and professional communication through email and phone.

• Uphold high customer service standards.

• Assist with project administration and job tracking.

• Support the preparation and documentation of estimates.

• Proofread estimates and project-related documents to ensure accuracy.

⛳️ Requirements

• Highly organized and detail-oriented.

• Honest, transparent, and accountable in their work.

• Comfortable with proactive communication when challenges arise.

• Capable of working independently and managing multiple priorities.

• Strong skills in administrative and data entry tasks.

• Professional in communications with clients.

• Quick to learn new systems and processes.

• Previous experience supporting a landscaping, construction, design-build, or trade-based business is a plus.

• Experience in assisting with estimates, quotations, or project coordination is an advantage.

• Familiarity with CRM, project management, or job-costing systems is beneficial.

🏝️ Benefits

• 100% REMOTE

• $50 birthday bonus

• $200 testimonial bonus

• $500 entry monthly raffle