Administrative Assistant – Operations Coordinator

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Oversee calendars, scheduling, and speaking engagements.

• Organize travel arrangements and itineraries.

• Ensure scheduling is aligned to avoid overbooking and conflicts.

• Assist in organizing the inbox and following up on communications.

• Follow up with both prospective and current coaching clients.

• Facilitate communication with financial advisors and industry contacts.

• Uphold high standards of responsiveness and relationship management.

• Monitor leads, conversations, and follow-up activities.

• Aid in the establishment and organization of a CRM system for the coaching business.

• Assist in assessing and maintaining technology and workflow systems.

• Develop organizational processes to enhance efficiency and scalability.

• Help plan and coordinate in-person events throughout the year.

• Liaise with vendors and venue partners.

• Manage logistics, materials, timelines, and pre-event organization.

• Assist with administrative details related to events.

• Support basic social media postings and content coordination.

• Help ensure visibility and consistent communication across all channels.

⛳️ Requirements

• Exceptional organizational and multitasking skills.

• Comfortable working in a startup or rapidly growing business environment.

• Highly adaptable and flexible with shifting priorities.

• Strong communication and follow-up abilities.

• Experience in coordinating schedules, events, or client communications.

• Self-motivated individual who can work independently.

• Positive and professional attitude.

• Capable of managing multiple responsibilities and supporting various initiatives simultaneously.

• Experience in supporting executives, coaches, consultants, or entrepreneurs is preferred.

• Familiarity with CRM systems and workflow tools is preferred.

• Prior experience in event coordination is preferred.

• Experience in social media coordination is preferred.

• Client-facing experience is strongly preferred.

🏝️ Benefits

• 100% REMOTE

• $50 birthday bonus

• $200 testimonial bonus

• $500 entry monthly raffle

• NO TRACKER. NO PROBLEM