Administrative Assistant, Bookkeeping

This is a fully remote position, open to applicants in Illinois.

📋 Description

• Process, verify, and reconcile vendor invoices, issue payments, and oversee customer invoicing and collections.

• Record daily transactions, manage bank deposits, and reconcile bank and credit card statements.

• Maintain a precise general ledger and produce financial statements (e.g., balance sheets, income statements).

• Calculate and document employee wages, deductions, and tax withholdings with accuracy.

• Keep organized financial files and assist in gathering data for annual audits and tax preparations.

• Handle incoming phone calls, manage the main office email, and direct inquiries to the relevant team members.

• Manage executive calendars, schedule team meetings, and coordinate bookings for facilities or conference rooms.

• Maintain both physical and digital filing systems, monitor office supplies, and reorder as needed.

• Support senior leadership with ad-hoc clerical tasks, special projects, and vendor communications.

⛳️ Requirements

• 1-3+ years of relevant experience in bookkeeping, accounting, or administrative support.

• Practical experience utilizing ERPs to manage company data and business transactions (Experience with EPICOR is a plus) and proficiency in Microsoft Office Suite (particularly Excel).

• Strong numerical aptitude with a high level of accuracy and attention to detail.

• Excellent time management skills and the ability to juggle multiple tasks in a fast-paced environment.

• Strong verbal and written communication abilities in English.

🏝️ Benefits

• 401(k)

• 401(k) matching

• Competitive salary

• Dental insurance

• Health insurance

• Paid time off

• Vision insurance