Administrative Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee daily administrative and office support operations from a remote setting

• Organize transactions and maintain systematic records using QuickBooks Online

• Follow up with vendors and projects via phone calls and email correspondence

• Manage calendars, meetings, and coordinate appointment scheduling

• Assist with travel arrangements, bookings, and itinerary development

• Organize and keep Google Drive files and documentation up to date

• Create and modify presentations utilizing Google Slides or Canva

• Aid in social media scheduling and follow-up initiatives

• Maintain professional communication with vendors, clients, and internal teams

• Actively identify outstanding tasks and ensure completion independently

• Provide assistance with additional operational and administrative duties as required

⛳️ Requirements

• Prior experience in administrative support, virtual assistance, or office coordination

• Excellent written and verbal communication skills in English

• Proficient in using QuickBooks Online for transaction categorization

• Capability to handle multiple tasks with minimal oversight

• Strong organizational skills and effective time management

• Comfortable with professional phone and email interactions

• Experience in scheduling, calendar management, and coordinating travel

• Ability to work autonomously and anticipate the needs of the team

• Keen attention to detail and effective problem-solving skills

• Experience in remote work environments is preferred

• Familiarity with Google Workspace tools such as Google Drive, Docs, Sheets, and Slides

• Experience with presentation tools like Canva or Google Slides

• Knowledge of tools like Houzz Pro is considered advantageous

• Strong follow-up and communication abilities with vendors and external parties

• Professional, assertive, and proactive demeanor

• Forward-thinking attitude with a focus on meeting deadlines and priorities

• Reliable internet connection and a suitable home office setup

🏝️ Benefits

• Part-time remote position with the possibility of evolving into a full-time role

• Fully remote work environment

• Flexible and collaborative workplace culture

• Opportunity to work closely with leadership and contribute to operational growth

• Exposure to administrative, project coordination, and business operations activities