Administrative Assistant

This is a fully remote position, open to applicants in Pakistan.

📋 Description

• Oversee G-Drive: arrange folders, accurately name documents, and uphold version control.

• Revise and sustain the Asana Operations Task Board — ensuring all tasks are up-to-date, correctly categorized, and appropriately assigned.

• Manage system access: establish and revoke access to tools (Fathom, ClickFunnels, QuickBooks, etc.) as instructed.

• Perform QuickBooks Online administrative duties: send documents to Unloop, organize financial records, and handle basic data entry.

• Administer insurance tasks: monitor renewals, manage paperwork, and highlight approaching deadlines.

• Calculate and monitor the CEO's time burn rate by category based on calendar and briefing information.

• Create and maintain Google Sheets trackers for financial oversight, expense documentation, and reporting.

• Facilitate coordination: arrange schedules, take notes, and follow up on tasks with external stakeholders.

• Assist with bank account reconciliation monitoring and identify discrepancies.

• Filter and assess resumes in Workable: advance candidates through stages, implement the Priority Funnel, and identify qualified applicants.

• Conduct phone screenings when the EA is unavailable — adhering to scripted guidelines and providing written evaluations.

• Maintain and update the weekly TA reporting tracker: Time to Hire, Cost per Hire, and Pipeline Health scores.

• Aid in running MVP calls: prepare notes, send follow-ups, and log outcomes in Asana.

• Collaborate with hiring managers: distribute interview links, schedule WHO interviews, and follow up on feedback.

• Assist with onboarding and offboarding logistics: provide system access checklists and monitor form completion.

• Track rental income and report any delinquencies within 48 hours.

• Coordinate with third-party vendors (landscapers, contractors, plumbers): obtain quotes, schedule visits, and verify completion.

• Record all maintenance expenses in Stessa with receipts within 48 hours of purchase.

• Monitor utility bills across all four properties and alert about upcoming due dates seven days in advance.

• Assist with property documentation: refinancing paperwork, insurance coordination, and lease renewals.

⛳️ Requirements

• 1–2 years of experience in administrative, operations, or coordination support roles.

• Highly organized — you ensure nothing slips through the cracks.

• Detail-oriented — you verify your work before submission.

• Strong written communicator — you convey information clearly and professionally in English.

• Proficient with Google Sheets — you can create simple trackers, utilize formulas, and present data effectively.

• Proactive — you identify issues before they escalate and propose solutions.

• Discreet — you will manage sensitive financial, HR, and personal information; confidentiality is paramount.

• Self-sufficient — you can prioritize tasks and execute them independently without constant supervision.

• Quick learner — you document processes and can replicate them autonomously after a single demonstration.

🏝️ Benefits

• Unlimited PTO.

• Excellent career advancement opportunity - You’ll be collaborating with top talent in Operations, Sales, Creative, and Media Buying.

• Clear path for growth.