Administrative Assistant

This is a fully remote position, open to applicants in Mexico.

📋 Description

• Deliver comprehensive operational assistance to CIO Staff leaders, acting as a primary coordination hub for the team.

• Oversee intricate calendar management, arrange meetings, and ensure leaders are equipped with the appropriate context and materials.

• Compose, organize, and distribute communications for leadership, including town hall presentations, team updates, and executive correspondence.

• Assist in compiling agendas for regular meetings, leadership reviews, and staff interactions.

• Monitor action items and interdependencies from staff meetings, proactively following up to ensure all outstanding items are resolved.

• Coordinate routine organizational requirements such as milestone tracking, role transitions, pulse checks, and SOW monitoring.

• Manage email communication and respond on behalf of leaders when appropriate.

• Maintain internal documentation and execute data entry tasks with a high level of accuracy.

• Support coordination of open roles and assist with onboarding logistics as required.

• Contribute to fostering organizational culture and team engagement through proactive and considerate communication across platforms like Slack.

• Act as a connector and communicator who minimizes administrative burdens on leaders and enhances overall execution discipline.

• Handle incoming calls and interact with vendors in a professional manner.

• Assist with various ad hoc administrative projects for the team.

⛳️ Requirements

• A minimum of 2 years of experience in an administrative, executive assistant, or office support capacity.

• Strong expertise in Microsoft Outlook, Windows OS, Word, Excel, and PowerPoint.

• Exceptional written and verbal English communication skills — clear and professional.

• Proven ability to manage multiple workstreams and follow through without prompting.

• Highly organized, detail-oriented, and adept at navigating ambiguity.

• Capable of working independently in a fully remote setting, aligned with US time zones.

• Strong interpersonal and influencing abilities; comfortable engaging with senior stakeholders.

🏝️ Benefits

• Health insurance.

• Flexible work arrangements.

• Professional development opportunities.