Administrative and HR Assistant

This is a fully remote position, open to applicants in Japan.

📋 Description

• Deliver operational, financial, administrative, and human resources assistance to the Office of the Rector

• Offer administrative support for finance, human resources, procurement, and overall office functions

• Prepare and execute ERP transactions

• Aid in budget creation and supplier management within the ERP system

• Assist in asset management tasks

• Generate financial reports in the ERP system and create pivot tables in Excel

• Facilitate procurement processes and keep associated documentation organized

• Help prepare travel, logistics, and administrative documentation for meetings

• Update and manage the UNU Council SharePoint site

• Draft, format, proofread, and archive administrative communications

• Provide administrative support for HR-related functions

• Carry out additional duties as directed by the Council & Administrative Officer

⛳️ Requirements

• A bachelor's degree

• At least one (1) year of relevant work experience

• Proficient in Microsoft Word and Excel

• Proven ability to exercise discretion and professionalism when managing confidential information

• Strong written and verbal communication skills in English

• Excellent customer service orientation and a professional demeanor

• Capability to work remotely on a full-time basis

• Willingness to work during the core hours of 11:00–17:00 Japan Standard Time (JST)

🏝️ Benefits

• No paid annual leave

• No sick leave