Administration Specialist – CRM Facility

This is a fully remote position, open to applicants in Europe.

📋 Description

• Deliver exceptional administrative, coordination, and documentation support for the Critical Raw Materials Facility (CRMF) and the European Raw Materials Alliance (ERMA).

• Facilitate seamless communication with the European Commission and various stakeholders.

• Keep precise records of stakeholders and investments.

• Create high-quality materials and documents for the CRM and ERMA Steering Committees.

• Organize and execute communication and dissemination activities in collaboration with the EITRM Communications Team.

⛳️ Requirements

• A minimum of 3 years' proven experience in administrative coordination within an EU, international, public sector, or mission-driven context, supporting multi-stakeholder programs/committees.

• Demonstrated ability to prepare materials for boards/committees and manage document versioning, approvals, and filing processes.

• Familiarity with EU institutional stakeholders and protocols for formal correspondence and meetings (e.g., interactions with the EC, steering groups).

• Strong understanding of data protection and ethical handling of sensitive information, with practical experience in applying GDPR-compliant practices.

• A Bachelor's degree (or equivalent experience) in administration, international relations, business, or a related field.

• Professional proficiency in English, along with strong drafting and editing capabilities.

• Exceptional written communication skills and document production expertise (including briefings, minutes, and packs).

• Keen attention to detail, along with excellent organizational and time-management abilities.

• A service-oriented approach to stakeholders, with confident and diplomatic communication skills.

• Experience in coordinating events and logistics for site visits and business missions (including travel arrangements, agendas, invitations, and briefing notes).

🏝️ Benefits

• Flexible work arrangements

• Professional development