ADA & Leave Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the daily administration of leave of absence and accommodation programs.

• Act as the primary subject matter expert for the team in handling complex cases.

• Ensure compliance with federal, state, and local regulations concerning leave and disability.

• Collaborate with HR, Legal, managers, and third-party administrators.

• Manage cases related to leave and accommodations, including escalations.

• Facilitate the interactive process for complex ADA accommodation requests.

• Assess medical documentation and explore accommodation options in conjunction with HR and Legal.

• Determine suitable accommodation solutions that align with business needs and regulatory standards.

• Handle escalated accommodation cases while consulting with managers and HR partners.

• Ensure timely documentation and effective case management throughout the accommodation lifecycle.

• Provide coaching, training, and support on intricate leave and accommodation matters.

• Supervise the administration of FMLA, ADA leave, military leave, personal leave, disability leave, workers' compensation coordination, and state-specific leave programs.

• Review leave cases and guide on eligibility, entitlements, extensions, and return-to-work decisions.

• Ensure adherence to regulatory notice and documentation requirements.

• Identify compliance risks and suggest corrective measures.

• Assist in audits, investigations, and legal inquiries concerning leave and accommodations.

• Maintain precise case documentation and reporting.

• Recognize opportunities to enhance leave and accommodation processes, workflows, and employee experiences.

• Develop and maintain standard operating procedures, knowledge articles, and training materials.

⛳️ Requirements

• Minimum of 5 years of experience in leave, disability, and accommodation management.

• In-depth knowledge of the Americans with Disabilities Act (ADA).

• Extensive understanding of the Family and Medical Leave Act (FMLA).

• Advanced knowledge of the Pregnant Workers Fairness Act (PWFA).

• Comprehensive understanding of the Uniformed Services Employment and Reemployment Rights Act (USERRA).

• Profound knowledge of state leave laws.

• Advanced knowledge of Short-Term and Long-Term Disability programs.

• Expertise in return-to-work processes.

• Experience in managing complex accommodation and leave cases.

• Strong communication and problem-solving capabilities.

• Ability to interpret regulations and apply them in business contexts.

• Experience with multi-state leave administration is preferred.

• Familiarity with complex ADA accommodations is preferred.

• Experience in a high-volume shared services or HR operations environment is preferred.

• Capability to sit, stand, bend, talk, hear, walk, and lift or move objects weighing up to 25 pounds.

• Required vision capabilities include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

🏝️ Benefits

• Medical insurance

• Dental insurance

• Vision insurance

• Accidental Death and Dismemberment (AD&D) insurance

• Short- and long-term disability insurance

• Life insurance

• 401k retirement savings plan with employer matching

• Paid parental leave

• Paid time off

• Holiday pay

• Employee Assistance Program

• Competitive bonus plan

• Reasonable accommodations for applicants and employees with disabilities